Administrative Coordinator Job at Rutgers University in Newark

Position Details Position Information Recruitment/Posting Title Administrative Coordinator Job Category Staff & Executive - Administrative & Support Department RBS - Finance & Economics Overview Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Coordinator. Reporting to Department Administrator Supervisor this position provides administrative support to the RBS: Finance and Economics Department. The vision of the Department of Finance & Economics is to attract, build, and maintain a first-class faculty dedicated to the ideals of committed teaching and world-class research, and to develop and support areas of expertise within the faculty. Our department provides access to an outstanding education and other knowledge-based services to a diverse set of students and constituencies. Our faculty employs the rigor of the scientific method to develop theoretical and empirical insights into financial and managerial processes and communicate its discoveries to its peers through the most prestigious publication outlets in these fields. In addition, our faculty members have prominently appeared in national and regional media outlets expressing their viewpoints on important business issues. Posting Summary Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Coordinator. Reporting to Department Administrator Supervisor this position provides administrative support to the RBS: Finance and Economics Department. This position is responsible for and not limited to the following: Independently organizes and coordinates daily unit operations in Newark, and as needed for New Brunswick colleagues Oversees the Newark operations of the department including providing coordination and administrative support to multiple tenure track, non-tenure track, full-time lecturers, part-time lecturers, and visiting scholars in their teaching, research, and service efforts Provides knowledgeable and competent support to the Department Administrator Supervisor Coordinates the administration of programs, projects, and/or processes Prioritizes and daily unit operations, resolves conflicts and issues, prepares, and implements administrative guidelines and procedures, and provides oversight and facilitation Provides routine and non-routine information and explanations to stakeholders Creates informational materials Provides general unit-supporting research, analysis, and proposal data Prepares, processes, and controls records, statistics, reports, and documents Performs fiscal support functions Schedules appointments; arranges and coordinates design and logistics for events and meetings Completes other work consistent with a broad understanding of the mission, vision, role, and goals of the administrative, academic, and research units Serves as a liaison within and outside the unit and needed Works independently with few direct instructions Carries out routine and non-routine tasks with occasional review of work outputs by supervisor Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of unit administration Provides troubleshooting to keep the department running smoothly Provides support to seminar guest speakers and recruitment candidates Travel amongst regional campuses may be required Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu. FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 57356.00 Annual Mid Range Salary 71372.00 Annual Maximum Salary 85388.00 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices. Also requires a minimum of two years of relevant experience in an administrative function, excellent communication and customer service skills, and computer literacy. Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications n/a Equipment Utilized Proficient knowledge in videoconferencing, telephone systems, Microsoft Office, and other relevant applications such as Acrobat Reader, Qualtrics for survey results, Google Docs, Microsoft Teams, Zoom, Webex, and Marketplace for requisitions. Physical Demands and Work Environment n/a Special Conditions Posting Details Posting Number 24ST2526 Posting Open Date 11/06/2024 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement