Accounting Manager (Construction)

Job Description Summary: Responsible for receipt, review, processing, maintenance and support for all accounts payable transactions. Recording and maintenance of subcontractor commitments and change orders into accounting system. Release of Lien and Insurance Certificate compliance and collection for all subcontractors. Project budget set-up and change order posting. Bank Reconciliations, general ledger maintenance, account analysis, and journal entries for related entities. Duties & Responsibilities: Daily processing and posting of approved monthly subcontractor AIA payment applications and vendor invoices into accounting system Initial subcontractor and vendor setup into accounting systems (Master Builder/Sage 100) Monthly reconciliation and payment processing of credit card statements and revolving credit accounts Organization of posted subcontractor AIA payment applications and vendor invoices into Open Payable files sorted by Project/G & A Coordination of receipt of all required subcontractor documents (i.e. compliant insurance certificates, lien releases, W9s, sworn statement of accounts and other required paperwork) Facilitate weekly check processing based upon specific project payment receipts and vendor terms Record Subcontractor contracts into accounting system, as well as subsequent subcontractor change orders Review of subcontractor payment applications against subcontractor contracts in accounting system (Master Builder/Sage 100) to verify accuracy Maintenance of Lien Release Log for all projects Maintain subcontractor insurance certificate log and verify certificate compliancy Verify vendor accounts by reconciling monthly statements and related transactions. Respond to vendor inquiries in a timely and courteous manner Reconciliation of vendor statements Assist AR Specialist with required subcontractor and billing documentation necessary to complete monthly owner payment applications Work with AR Specialist, Project Administrator, and Project Manager to manage and report on DOP (Direct Owner Purchases) processing Process DOP payments and releases Assist Controller with year-end audit by outside CPA firm Prepare prior year files for transfer to storage and setup files for the new year Record approved initial project contract SOV’s into accounting system (Master Builder/Sage 100) and subsequent approved owner and subcontractor change orders, CCA’s, and project manager projections Record SOV’s from approved owner contract and/or approved budget into accounting system (Master Builder) General Ledger maintenance for related entities (SST Venture/DDS Investments/Dwight Stephenson Foundation) G/L account reconciliations; standard journal entries. Bank Reconciliations for related entities (SST Venture/DDS Investments/Dwight Stephenson Foundation) Train new team members on policies and procedures (New Team Member) Allocate postage costs Maintain the company’s Job List and assign job numbers Manage Notices to Owner Prepare financial reports for monthly meetings with project managers Process internal Contingency Change Authorizations (CCA’s) and Original Estimate Modifications (OEM’s) Allocate cost of mobile devices to projects Work with Project Managers and others to respond to claims by subcontractors and vendors Backup the Controller and other office staff with various duties as required Competencies: Good working knowledge of general accounting principles and procedures, specifically those related to accounts payable Excellent communication and organizational skills, multi-tasking ability and discrepancy resolution. Must exhibit a high degree of attention to detail and follow-through skills Solid written and verbal communication skills. Must clearly speak and write in English. Must be a motivated team player working well in both team and individual environment Ability to handle multiple tasks concurrently and work under pressure to meet deadlines. Qualifications: Minimum 5 years Accounts Payable experience within the construction industry Must have experience with construction accounting software systems such as Timberline (Sage 300), Master Builder (Sage 100), and QuickBooks Bachelor’s or Associate’s degree, however confirmed experience within the construction industry can substitute in lieu of degree Proficient in MS Office (Excel, Word, Outlook) Working knowledge of the Notice to Owner, lien release, and sworn statement collection process Company Description: D. Stephenson Construction, Inc. (DSC) is a mid-sized commercial general contractor working primarily in Southeast Florida. Founded in 1992 by former Miami Dolphin and NFL Hall of Famer Dwight Stephenson, and his wife Dinah, DSC continues to be dedicated to building long lasting client relationships by providing unequaled service to its clients. We provide comprehensive construction services utilizing a variety of project delivery models including Program Management, Construction Management at Risk, General Contracting and Design-Build. Our motto, BUILD LIKE CHAMPIONS, reflects the company’s culture of teamwork and commitment to being the best we can be. In our constant pursuit of providing quality service, DSC offers clients the services of more than 30 team members from offices in Fort Lauderdale, Miami, Delray Beach and Orlando. Over our 25 year history we have built a variety of project types with the main focus areas being Government, Education, Aviation, Sports and Recreation, Healthcare, Non-Profit/ and Multi-family Residential. Some of our projects include the Urban League of Broward County Community Empowerment Center, the Broward College Health Science Simulator Center (LEED Gold), the Florida Memorial University Multipurpose Athletic and Wellness Education Center and three of the ground level clubs at the Hard Rock Stadium. DSC uses the latest technology in order to execute projects from the early planning stages right through closeout. This includes state-of-the-art software for Building Envelope Modeling (BIM), estimating, bid management, scheduling and online collaborative project management.

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