Administrative Assistant

Description We are in the search for an Administrative Assistant to join the team of a non-profit organization, located in Honolulu, Hawaii. This Administrative Assistant role offers a contract-to-permanent employment opportunity. As an Administrative Assistant, you will be tasked with providing administrative support to the office operations, managing customer calls, and ensuring smooth office operations. Free parking provided To apply for this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities: - Deliver administrative support for daily office operations - Answer telephone calls and provide resources to callers - Maintain a database of local resource directory - Operate standard office equipment, including printers, fax machines, and computers - Welcome, receive, and assist visitors and callers - Maintain punctuality and reliability in office attendance - Prepare documents for formal processing, including invoices and original documents for mailing - Provide support in preparation of meeting agendas, and take notes during in-house meetings - Assist in the general management of the center, including travel arrangements, office purchases, and other related tasks - Ensure the upkeep and safety of facilities by maintaining neat work areas and reporting any issues - Participate in regularly scheduled staff meetings - Perform other relevant duties as assigned. Requirements - Minimum of 2 years' experience in an administrative role - Proficiency in using basic office equipment such as printers, scanners, and fax machines - Strong basic office skills including organization, time management, and multitasking - Experience in answering inbound calls and transferring calls to appropriate departments or individuals - Ability to perform receptionist duties such as greeting visitors, taking messages, and managing appointments - Proven skills in administrative assistance including scheduling, correspondence, and record keeping - Experience in copying, filing, and managing documents efficiently - Ability to set up and clean up conference rooms for meetings and events - Proficiency in using Zoom for virtual meetings and webinars - Strong knowledge of Microsoft Office Suites including Word, Excel, PowerPoint, and Outlook - Ability to handle sensitive information with discretion and maintain confidentiality - Strong communication skills, both verbal and written - Ability to work effectively both independently and as part of a team - Strong attention to detail and problem-solving skills - Willingness to learn and adapt to new processes and software as required. Free parking offered Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .