Rutgers University
Senior Department Administrator
Rutgers University, Trenton, New Jersey, United States,
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link.Job Category
Staff & Executive - Administrative & SupportDepartmentDepartment
Newark Law LibraryOverviewRutgers Law Library has as its primary mission to serve the educational and research needs of the faculty and students of the School of Law. The library also supports the legal research needs of the Rutgers University community. To the extent that it is compatible with its primary and secondary missions, the library will provide service to others. We are the most comprehensive public law library in New Jersey. The Law Library also provides the students and faculty of the Law School with access to major full-text legal databases. Those databases include not only the current statutes and regulations and complete case law of the federal government and all the states, but also extensive collections of scholarly commentary, practitioners’ treatises, historical legal material, and material on foreign law. The Senior Department Administrator position will be located in Newark, NJ.Posting SummaryRutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Department Administrator, reporting to the Senior Associate Deans for Information Services at the law library in Newark and Camden.
This position is responsible for and not limited to the following:
Oversees all business practices of the law library to include budget management, purchasing, creating and maintaining relationships with vendors and ensuring practices conform to University regulations.Provides direct support to the Sr Associate Deans for Information Services on a wide range of projects and assignments, including coordinating receptions and other special meetings and seminars.Oversees all human resource functions and matters pertaining for all employees at the law library in conjunction with Law School and University Human Resources.Compounded responsibility of the day-to-day operations and administration of the library offices, including the development of departmental policies and budget management.This encompasses 5 library departments in Newark and 4 in Camden.Position Status
Position Status
Full TimeDaily Work ShiftDaily Work Shift
DayWork ArrangementConsistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
https://futureofwork.rutgers.edu
.Requires a bachelor’s degree in a related field and minimum of three years experience in an executive level administrative position, preferably with supervisory responsibilities, or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and professionalism.Certifications/Licenses
Required Knowledge, Skills, and AbilitiesRequires excellent communication skills, advanced computer literacy, and a high degree of integrity and confidentiality.Preferred Qualifications
Experience working with Excel spreadsheets, Oraccle, Marketplace and PeopleSoft is preferred.RU Marketplace,
ROCS ,Absence Report System, Time Clock system, PeopleSoft,
Microsoft Word, Excel, PowerPointPhysical Demands and Work Environment
Special ConditionsPosting NumberPosting Number
24ST1365Posting Open DatePosting Open Date
06/27/2024Special Instructions to ApplicantsRegional CampusHome Location CampusCityCity
NewarkStateState
NJPosition Information
Recruitment/Posting Title
Senior Department Administrator
Job Category
Staff & Executive - Administrative & Support
Department
Newark Law Library
Overview
Rutgers Law Library has as its primary mission to serve the educational and research needs of the faculty and students of the School of Law. The library also supports the legal research needs of the Rutgers University community. To the extent that it is compatible with its primary and secondary missions, the library will provide service to others. We are the most comprehensive public law library in New Jersey. The Law Library also provides the students and faculty of the Law School with access to major full-text legal databases. Those databases include not only the current statutes and regulations and complete case law of the federal government and all the states, but also extensive collections of scholarly commentary, practitioners’ treatises, historical legal material, and material on foreign law. The Senior Department Administrator position will be located in Newark, NJ.
Posting Summary
Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Department Administrator, reporting to the Senior Associate Deans for Information Services at the law library in Newark and Camden.
This position is responsible for and not limited to the following:
Oversees all business practices of the law library to include budget management, purchasing, creating and maintaining relationships with vendors and ensuring practices conform to University regulations.Provides direct support to the Sr Associate Deans for Information Services on a wide range of projects and assignments, including coordinating receptions and other special meetings and seminars.Oversees all human resource functions and matters pertaining for all employees at the law library in conjunction with Law School and University Human Resources.Compounded responsibility of the day-to-day operations and administration of the library offices, including the development of departmental policies and budget management.This encompasses 5 library departments in Newark and 4 in Camden.Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
https://futureofwork.rutgers.edu
.
FLSA
Exempt
Grade
06
Position Salary
Annual Minimum Salary
72833.000
Annual Mid Range Salary
90741.000
Annual Maximum Salary
108649.000
Standard Hours
37.50
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview
.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
Requires a bachelor’s degree in a related field and minimum of three years experience in an executive level administrative position, preferably with supervisory responsibilities, or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and professionalism.Certifications/Licenses
Required Knowledge, Skills, and Abilities
Requires excellent communication skills, advanced computer literacy, and a high degree of integrity and confidentiality.Preferred Qualifications
Experience working with Excel spreadsheets, Oraccle, Marketplace and PeopleSoft is preferred.Equipment Utilized
RU Marketplace,
ROCS ,Absence Report System, Time Clock system, PeopleSoft,
Microsoft Word, Excel, PowerPointPhysical Demands and Work Environment
Special Conditions
Posting Details
Posting Number
24ST1365
Posting Open Date
06/27/2024
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
Newark
State
NJ
Location Details
Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statementSupplemental Questions
Required fields are indicated with an asterisk (*).* What is the highest level of education you have completed?
High School Diploma/GEDAssociate's DegreeBachelor's DegreeMaster's DegreePh.D.
* Do you have at least three years of experience in an executive level administrative position, preferably with supervisory responsibilities?
YesNo
* Do you have experience that demonstrates comprehensive knowledge and professionalism ?
YesNo
Required Documents
Resume/CVCover Letter/Letter of ApplicationList of Professional References (contact Info)Optional Documents
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .
In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us .Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at OneSource@Rutgers.edu .For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or ROCS@hr.rutgers.edu .
To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at.
Any data not saved will be lost.
Click 'OK' to keep your session active.
#J-18808-Ljbffr
Apply for this Job
link/button.If you would like to bookmark this position for later review, click on the
Bookmark
link. If you would like to print a copy of this position for your records, click on the
Print Preview
link.Job Category
Staff & Executive - Administrative & SupportDepartmentDepartment
Newark Law LibraryOverviewRutgers Law Library has as its primary mission to serve the educational and research needs of the faculty and students of the School of Law. The library also supports the legal research needs of the Rutgers University community. To the extent that it is compatible with its primary and secondary missions, the library will provide service to others. We are the most comprehensive public law library in New Jersey. The Law Library also provides the students and faculty of the Law School with access to major full-text legal databases. Those databases include not only the current statutes and regulations and complete case law of the federal government and all the states, but also extensive collections of scholarly commentary, practitioners’ treatises, historical legal material, and material on foreign law. The Senior Department Administrator position will be located in Newark, NJ.Posting SummaryRutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Department Administrator, reporting to the Senior Associate Deans for Information Services at the law library in Newark and Camden.
This position is responsible for and not limited to the following:
Oversees all business practices of the law library to include budget management, purchasing, creating and maintaining relationships with vendors and ensuring practices conform to University regulations.Provides direct support to the Sr Associate Deans for Information Services on a wide range of projects and assignments, including coordinating receptions and other special meetings and seminars.Oversees all human resource functions and matters pertaining for all employees at the law library in conjunction with Law School and University Human Resources.Compounded responsibility of the day-to-day operations and administration of the library offices, including the development of departmental policies and budget management.This encompasses 5 library departments in Newark and 4 in Camden.Position Status
Position Status
Full TimeDaily Work ShiftDaily Work Shift
DayWork ArrangementConsistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
https://futureofwork.rutgers.edu
.Requires a bachelor’s degree in a related field and minimum of three years experience in an executive level administrative position, preferably with supervisory responsibilities, or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and professionalism.Certifications/Licenses
Required Knowledge, Skills, and AbilitiesRequires excellent communication skills, advanced computer literacy, and a high degree of integrity and confidentiality.Preferred Qualifications
Experience working with Excel spreadsheets, Oraccle, Marketplace and PeopleSoft is preferred.RU Marketplace,
ROCS ,Absence Report System, Time Clock system, PeopleSoft,
Microsoft Word, Excel, PowerPointPhysical Demands and Work Environment
Special ConditionsPosting NumberPosting Number
24ST1365Posting Open DatePosting Open Date
06/27/2024Special Instructions to ApplicantsRegional CampusHome Location CampusCityCity
NewarkStateState
NJPosition Information
Recruitment/Posting Title
Senior Department Administrator
Job Category
Staff & Executive - Administrative & Support
Department
Newark Law Library
Overview
Rutgers Law Library has as its primary mission to serve the educational and research needs of the faculty and students of the School of Law. The library also supports the legal research needs of the Rutgers University community. To the extent that it is compatible with its primary and secondary missions, the library will provide service to others. We are the most comprehensive public law library in New Jersey. The Law Library also provides the students and faculty of the Law School with access to major full-text legal databases. Those databases include not only the current statutes and regulations and complete case law of the federal government and all the states, but also extensive collections of scholarly commentary, practitioners’ treatises, historical legal material, and material on foreign law. The Senior Department Administrator position will be located in Newark, NJ.
Posting Summary
Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Department Administrator, reporting to the Senior Associate Deans for Information Services at the law library in Newark and Camden.
This position is responsible for and not limited to the following:
Oversees all business practices of the law library to include budget management, purchasing, creating and maintaining relationships with vendors and ensuring practices conform to University regulations.Provides direct support to the Sr Associate Deans for Information Services on a wide range of projects and assignments, including coordinating receptions and other special meetings and seminars.Oversees all human resource functions and matters pertaining for all employees at the law library in conjunction with Law School and University Human Resources.Compounded responsibility of the day-to-day operations and administration of the library offices, including the development of departmental policies and budget management.This encompasses 5 library departments in Newark and 4 in Camden.Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
https://futureofwork.rutgers.edu
.
FLSA
Exempt
Grade
06
Position Salary
Annual Minimum Salary
72833.000
Annual Mid Range Salary
90741.000
Annual Maximum Salary
108649.000
Standard Hours
37.50
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to
http://uhr.rutgers.edu/benefits/benefits-overview
.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
Requires a bachelor’s degree in a related field and minimum of three years experience in an executive level administrative position, preferably with supervisory responsibilities, or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and professionalism.Certifications/Licenses
Required Knowledge, Skills, and Abilities
Requires excellent communication skills, advanced computer literacy, and a high degree of integrity and confidentiality.Preferred Qualifications
Experience working with Excel spreadsheets, Oraccle, Marketplace and PeopleSoft is preferred.Equipment Utilized
RU Marketplace,
ROCS ,Absence Report System, Time Clock system, PeopleSoft,
Microsoft Word, Excel, PowerPointPhysical Demands and Work Environment
Special Conditions
Posting Details
Posting Number
24ST1365
Posting Open Date
06/27/2024
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
Newark
State
NJ
Location Details
Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statementSupplemental Questions
Required fields are indicated with an asterisk (*).* What is the highest level of education you have completed?
High School Diploma/GEDAssociate's DegreeBachelor's DegreeMaster's DegreePh.D.
* Do you have at least three years of experience in an executive level administrative position, preferably with supervisory responsibilities?
YesNo
* Do you have experience that demonstrates comprehensive knowledge and professionalism ?
YesNo
Required Documents
Resume/CVCover Letter/Letter of ApplicationList of Professional References (contact Info)Optional Documents
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .
In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us .Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at OneSource@Rutgers.edu .For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or ROCS@hr.rutgers.edu .
To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at.
Any data not saved will be lost.
Click 'OK' to keep your session active.
#J-18808-Ljbffr