Accounts Payable Supervisor

Accounts Payable Supervisor/Manager [hybrid schedule]Responsible for all phases day-to-day Account Payable operations and management.Essential Duties & ResponsibilitiesManage and process full cycle of accounts payable using accounting software and other tools and programs.Manage, processes and audit all incoming invoices or bills, including credit card bill and other from various different sources; with their packing slip/receiving document and purchase order, 3-way matching, and code them to the correct GL account. Ensuring the accuracy of the entire process as it relates to vendor payment, purchase orders, receiving and payment of invoicesResponsible to make sure vendor reconciliations are completed monthlyManage weekly payments or other payments. Including submitting weekly payment list and or payments to director of finance/CFO for approval with all necessary backups for review and payment approval. Timely and ensure effective, efficient and accurate processingMaking sure purchase orders, prices, discount terms and other changes are correctManaging check payments, wire, ACH, Direct debit, ETF, RTP, other as necessaryEnsuring all bills are paid in timely and accurate manner while adhering to departmental proceduresResponsible for all accounts payable-related reportingWork with purchasing, warehouse and Operations or any other department on any discrepancies in amounts received or amounts billed on vendor invoices.Manage and maintaining AP record and files, including permanent files and electronic version of the documentsPerform monthly close duties and ensure meets month-end close timelinesWork with staff/senior accountant, Finance manager and accounting manager to reconcile any differences between AP and GL and all other reconciliations as neededManage 1099 process, ensures all requirement are completed within required filling deadlinesManage vendor database, including setup and verifying new vendors and maintain wide lanes of communication with vendor to handle any of their concerns.Maintains internal control, ensure company policies and procedures are adhered to as they pertain to accounts payable. Assessment of control risk and recommendation of improvement to mitigate risk.Provide cross training to AP team and other accounting team membersProvide timely and consistent communication and insight into all departmentsEnsure compliance with company policies, as well as local, state, and federal regulationsKey member of the accounting team in supporting financial auditsIdentify and execute improvements in Accounts Payable tools, reporting and processesPerforming accounting duties such as account maintenance and other duties as assignedDemonstrate good judgment and escalate practical matters to management with an understanding of the job responsibilities and knowledge of how it impacts others and the business operations.Competencies / EducationExcellent verbal and written communication abilities across all level of an organizationStrong leadership and management skills and achieving resultsAdheres to a strong commitment to higher quality and performanceExcellent communication and interaction skills both written and verbalAttention to detail skillsBachelor’s degree preferred and may substitute for 7 years of work experience in account payableProficient with Microsoft Excel and wordMany of our job openings can be viewed at https://consultativesg.crelate.com/portal

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