SOLUTIONS THROUGH INNOVATIVE TECHNOLOGIES INC
Sr. Administrative Professional - AMMO
SOLUTIONS THROUGH INNOVATIVE TECHNOLOGIES INC, Dayton, Ohio, United States, 45444
Job Details
Job LocationWright Patterson AFB Dayton OH - Dayton, OH
Position TypeFull Time
Description
Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust.
POSITION OVERVIEW
The Advanced Framework for Simulation, Integration, and Modeling (AFSIM) is an innovative, open-source military simulation framework used extensively by the U.S. Department of Defense (DoD) and related communities. Managed by the U.S. Air Force Research Laboratory (AFRL), AFSIM supports scenario creation, analytical work, and virtual wargaming, benefiting from a collaborative user community across the military, government, industry, academia, and international partners. To enhance AFSIM's growth, the Department of the Air Force (DAF) is establishing a Model Management Office (MMO).
In this cutting-edge new MMO the
Sr. Administrative Professional
shall serve as the administrative focal point for the MMO, actively managing all official communications channels.
ESSENTIAL JOB FUNCTION
Communication ChannelsPhone: Answering organizational phone line(s) and dispatching callers to appropriate individuals within the MMOEmail: Monitoring organizational inboxes, handling common correspondence, or delegating action to appropriate individuals within the MMOMail: Receiving, handling, storing, and distributing both classified and unclassified mail/media in accordance with applicable security guidelines and instructionsRecords Management
Serve as the Records Custodian (RC) for the MMO, actively managing both the organizational file plan (across classification domains) and records thereinSupport all aspects of the records management lifecycle, implementing applicable policies and processes - including those of the Department of Defense Scientific and Technical Information (STINFO) office and the Defense Technical Information Center (DTIC) pertaining to Research & Development (R&D) case filesUse applicable DoD, DAF, AFMC, and/or AFRL enterprise records management systems and toolsWorkflow Management
Serve as the workflow focal point for the MMO, actively tracking and coordinating (to resolution) all taskers and workflow actionsResponsibilities include tracking deadlines, following up with collaborators, integrating inputs, verifying completion status, submitting responses, archiving supporting documentation, and communicating status to MMO leadershipRetrieve essential status information from established workflows using queries and reportsDocument Preparation
Serve as the workflow focal point for the MMO, actively tracking and coordinating (to resolution) all taskers and workflow actionsPrepare documents and correspondence per standard government formats and staffing instructionsTrack document status (e.g., draft, pre-decisional, final, awaiting signature, signed) in accordance with the organizational file plan and associated workflowsCalendar Management
Manage and maintain all organizational calendarsResponsibilities include appointment and resource scheduling for meetings, activities, or events affiliated with the MMO or its membershipMeeting Logistics
Serve as the meeting focal point for coordinating, collecting, and staging necessary materials for routine virtual or in-person meetingsResponsibilities include managing attendees (and verifying clearances, as applicable), securing required meeting resources (e.g., conference rooms or audio/visual equipment), coordinating refreshments, or providing for other typical host requirementsInventory and Supply
Coordinate routine supply and equipment orders and actively manage the inventory necessary to fulfill MMO requirements
Qualifications
MINIMUM QUALIFICATIONS
Education and Experience
Bachelor's degree in Business Administration, Management, or a related field5+ years of administrative experience in a high-security environment, preferably within a DoD or military settingSkills and Competencies
Strong communication skills: Proficiency in managing phone, email, and mail communicationsRecords management expertise: Experience as a Records Custodian (RC) and familiarity with DoD Scientific and Technical Information (STINFO) and Defense Technical Information Center (DTIC) policiesWorkflow management: Ability to track, coordinate, and resolve taskers and workflow actions.Document preparation: Competence in preparing documents and correspondence per standard government formatsCalendar management: Experience in managing organizational calendars, scheduling appointments, and coordinating resourcesMeeting logistics: Skill in coordinating and staging materials for meetings, managing attendees, and securing meeting resourcesInventory and supply management: Ability to coordinate routine supply and equipment orders and manage inventoryTechnical ProficiencyProficiency in using DoD, DAF, AFMC, and/or AFRL enterprise records management systems and toolsCompetency with standard office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Additional Requirements
Active Top Secret ClearanceUS CitizenDESIRED QUALIFICATIONS
Master's degree in Business Administration, Management, Information Systems, or a related fieldProfessional certifications such as Certified Administrative Professional (CAP), Project Management Professional (PMP), or equivalentExperience in military or government environments: Extensive experience working within the U.S. Department of Defense (DoD) or other government agenciesExperience with simulation and modeling tools: Familiarity with AFSIM or other military simulation frameworks
Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.
STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.
If you need assistance or an accommodation due to a disability, you may contact us at HR@sti-tec.com or you may call us at 1+918.583.9900.
* This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.
Job LocationWright Patterson AFB Dayton OH - Dayton, OH
Position TypeFull Time
Description
Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust.
POSITION OVERVIEW
The Advanced Framework for Simulation, Integration, and Modeling (AFSIM) is an innovative, open-source military simulation framework used extensively by the U.S. Department of Defense (DoD) and related communities. Managed by the U.S. Air Force Research Laboratory (AFRL), AFSIM supports scenario creation, analytical work, and virtual wargaming, benefiting from a collaborative user community across the military, government, industry, academia, and international partners. To enhance AFSIM's growth, the Department of the Air Force (DAF) is establishing a Model Management Office (MMO).
In this cutting-edge new MMO the
Sr. Administrative Professional
shall serve as the administrative focal point for the MMO, actively managing all official communications channels.
ESSENTIAL JOB FUNCTION
Communication ChannelsPhone: Answering organizational phone line(s) and dispatching callers to appropriate individuals within the MMOEmail: Monitoring organizational inboxes, handling common correspondence, or delegating action to appropriate individuals within the MMOMail: Receiving, handling, storing, and distributing both classified and unclassified mail/media in accordance with applicable security guidelines and instructionsRecords Management
Serve as the Records Custodian (RC) for the MMO, actively managing both the organizational file plan (across classification domains) and records thereinSupport all aspects of the records management lifecycle, implementing applicable policies and processes - including those of the Department of Defense Scientific and Technical Information (STINFO) office and the Defense Technical Information Center (DTIC) pertaining to Research & Development (R&D) case filesUse applicable DoD, DAF, AFMC, and/or AFRL enterprise records management systems and toolsWorkflow Management
Serve as the workflow focal point for the MMO, actively tracking and coordinating (to resolution) all taskers and workflow actionsResponsibilities include tracking deadlines, following up with collaborators, integrating inputs, verifying completion status, submitting responses, archiving supporting documentation, and communicating status to MMO leadershipRetrieve essential status information from established workflows using queries and reportsDocument Preparation
Serve as the workflow focal point for the MMO, actively tracking and coordinating (to resolution) all taskers and workflow actionsPrepare documents and correspondence per standard government formats and staffing instructionsTrack document status (e.g., draft, pre-decisional, final, awaiting signature, signed) in accordance with the organizational file plan and associated workflowsCalendar Management
Manage and maintain all organizational calendarsResponsibilities include appointment and resource scheduling for meetings, activities, or events affiliated with the MMO or its membershipMeeting Logistics
Serve as the meeting focal point for coordinating, collecting, and staging necessary materials for routine virtual or in-person meetingsResponsibilities include managing attendees (and verifying clearances, as applicable), securing required meeting resources (e.g., conference rooms or audio/visual equipment), coordinating refreshments, or providing for other typical host requirementsInventory and Supply
Coordinate routine supply and equipment orders and actively manage the inventory necessary to fulfill MMO requirements
Qualifications
MINIMUM QUALIFICATIONS
Education and Experience
Bachelor's degree in Business Administration, Management, or a related field5+ years of administrative experience in a high-security environment, preferably within a DoD or military settingSkills and Competencies
Strong communication skills: Proficiency in managing phone, email, and mail communicationsRecords management expertise: Experience as a Records Custodian (RC) and familiarity with DoD Scientific and Technical Information (STINFO) and Defense Technical Information Center (DTIC) policiesWorkflow management: Ability to track, coordinate, and resolve taskers and workflow actions.Document preparation: Competence in preparing documents and correspondence per standard government formatsCalendar management: Experience in managing organizational calendars, scheduling appointments, and coordinating resourcesMeeting logistics: Skill in coordinating and staging materials for meetings, managing attendees, and securing meeting resourcesInventory and supply management: Ability to coordinate routine supply and equipment orders and manage inventoryTechnical ProficiencyProficiency in using DoD, DAF, AFMC, and/or AFRL enterprise records management systems and toolsCompetency with standard office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Additional Requirements
Active Top Secret ClearanceUS CitizenDESIRED QUALIFICATIONS
Master's degree in Business Administration, Management, Information Systems, or a related fieldProfessional certifications such as Certified Administrative Professional (CAP), Project Management Professional (PMP), or equivalentExperience in military or government environments: Extensive experience working within the U.S. Department of Defense (DoD) or other government agenciesExperience with simulation and modeling tools: Familiarity with AFSIM or other military simulation frameworks
Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.
STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.
If you need assistance or an accommodation due to a disability, you may contact us at HR@sti-tec.com or you may call us at 1+918.583.9900.
* This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.