Stengel Hill Architecture
Office Assistant
Stengel Hill Architecture, Louisville, Kentucky, us, 40201
Stengel Hill (SH) is seeking a detail-oriented and organized part-time Office Assistant (20 hours/week to start) to support SH's administrative needs. Responsibilities include handling correspondence, filing, and assisting with various office tasks to ensure smooth daily operations. Strong communication skills and proficiency with office software are essential.
POSITION OVERVIEW
Answer Telephones and Direct Calls: Manage incoming calls and ensure they are directed to the appropriate team member efficiently.Order Office Supplies: Monitor inventory levels and place orders for office supplies to ensure that the office is well-stocked and operational.Handle Printing Log for End-of-Month Reporting: Maintain accurate records of printing activities and compile data for monthly reporting.Assist with Travel Booking: Coordinate travel arrangements, including flights, accommodations, and transportation, for staff as needed.Handle Birthday and Anniversary Announcements: Organize and manage announcements and celebrations for employee birthdays and anniversaries to foster a positive office culture.Schedule Office Lunch and Learns: Coordinate educational lunch sessions, including scheduling speakers, arranging catering, and managing invitations.Assist with Office Events: Provide support for the planning and execution of office events, such as meetings, parties, and team-building activities.Assist with Mailing/Package Mailing: Manage the process of sending and receiving mail and packages, ensuring timely and accurate delivery.Handle Maintenance Requests: Respond efficiently to maintenance requests by coordinating with appropriate maintenance contacts.MINIMUM QUALIFICATIONS
High School Diploma or the equivalent1-2 years' experience in an office setting or similar administrative roleProficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office softwareStrong organizational and time-management skillsExcellent verbal and written communication skillsAbility to multitask and prioritize tasks effectivelyAttention to detail and problem-solving skills
POSITION OVERVIEW
Answer Telephones and Direct Calls: Manage incoming calls and ensure they are directed to the appropriate team member efficiently.Order Office Supplies: Monitor inventory levels and place orders for office supplies to ensure that the office is well-stocked and operational.Handle Printing Log for End-of-Month Reporting: Maintain accurate records of printing activities and compile data for monthly reporting.Assist with Travel Booking: Coordinate travel arrangements, including flights, accommodations, and transportation, for staff as needed.Handle Birthday and Anniversary Announcements: Organize and manage announcements and celebrations for employee birthdays and anniversaries to foster a positive office culture.Schedule Office Lunch and Learns: Coordinate educational lunch sessions, including scheduling speakers, arranging catering, and managing invitations.Assist with Office Events: Provide support for the planning and execution of office events, such as meetings, parties, and team-building activities.Assist with Mailing/Package Mailing: Manage the process of sending and receiving mail and packages, ensuring timely and accurate delivery.Handle Maintenance Requests: Respond efficiently to maintenance requests by coordinating with appropriate maintenance contacts.MINIMUM QUALIFICATIONS
High School Diploma or the equivalent1-2 years' experience in an office setting or similar administrative roleProficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office softwareStrong organizational and time-management skillsExcellent verbal and written communication skillsAbility to multitask and prioritize tasks effectivelyAttention to detail and problem-solving skills