Accounts Payable Specialist

This is a Part-Time Position

6 hours a day. manager is flexable on work schdeule. Needs to be from 6 am to 6 pm EST M-F

The Accounts Payable Product Specialist will process merchandise inventory invoices and disbursements. Performing a three- way match process between purchase orders, receiving records, and invoices. Ensure that all invoices represent valid purchases prior to processing payments to suppliers. Perform research and resolve issues and/or discrepancies identified in the three-way match process. Correspond with vendors, the Procurement team, DCs and other personnel regarding outstanding invoices and related payment issues. Maximize credit terms and discount opportunities. Ensure appropriate processing of credit memos for product returns and other vendor receivables. Maintain unvouchered payables ensuring that open PO lines are cleared appropriately and timely. Serve as backup for other Accounts Payable Specialists as needed.

Maintain vendor accounts in an organized manner ensuring invoices, credit memos and vendor returns are processed accurately and timely. Field questions and resolve concerns for Company personnel and vendor partners. Apprise management of significant vendor issues that could disrupt ability to fill customer orders.

Process vendor invoices into the Accounts Payable application applying appropriate discounts and payment terms. Ensure that all invoices are in proper archive locations such as EDI, scanned pdf archive solution or uploaded to ERP system. Research and resolve any rejected items.

Compare vendor product invoices to on-line purchase order and receiving records. Assign the invoice to the system "ledger if a three-way match is successful and the invoice is payable, or to the system "log if there are issues to be resolved where applicable.

Review exception reports regularly to evaluate unmatched and unpaid items. Correspond with DCs, the Procurement team, corporate personnel and vendors regarding issues including but not limited to pricing and quantity variances, shipping errors, receiving errors or credits due. Determine if debit memos are appropriate for specific discrepancies and vendors. Communicate all debits to vendors for proper identification. Resolve issues and move invoices to payable status.

Review the Unvouchered Payables report regularly to determine why open purchase receipt lines are not invoiced. Work with Company personnel and vendors to determine if items are payable. Report identified receipt lines to clear from the unvouchered payables to appropriate supervisor as appropriate, keeping within 4-month aging requirement.

Process vendor credits and reimbursements with accurate general ledger coding to ensure proper accounting and/or adjustment to vendor payments. Ensure that all credits have been scanned for proper archiving.

Serve as backup to peer specialists as needed. Support management inquiries and internal and external audits. Serve on the SOX team as assigned.

Other duties as assigned.

Education and/or Experience

Minimum of High School diploma or equivalent.

Three plus years accounts payable or progressively responsible transaction processing experience required. Plus, hands-on experience with PC applications such as Microsoft Word, Excel and email applications required.

Familiarity with business applications and Accounts Payable systems such as Microsoft Dynamics 365, Oracle NetSuite or AS/400 environment required.

Certificates, License & Registrations

No certifications generally required.

Competencies (Skills & Abilities)

Excellent interpersonal, verbal, and written communication.

Good organizational skills required.

Demonstrated ability to meet deadlines and work as part of a team.

Travel generally not required.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.