Ohio Department of Commerce
Administrative Professional 1
Ohio Department of Commerce, Lebanon, Ohio, United States, 45036
What You'll Do:
Types, proofreads, and edits typed documentsCopies, scans, distributes, posts and/or files correspondences, reports, and memosPrepares various documents (e.g., composes, types, obtains signatures)Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor)Produces typed copy of staff correspondence, schedules, logs kites and types responsesResearches, retrieves, and enters data into DOTS Portal system or other applicable programsDirects telephone inquiries from the public to the appropriate staff memberInputs data entry into ORAS, as neededMaintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.Interacts with other departmentsProvides information and compilation of dataReceives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directivesSchedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1's, video in-reach, virtual hearings and virtual funeral visits)Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries)Reviews visiting applications for completion of content and enters data into DOTS Portal System.Coordinates and ensures processing of routine tasksSets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reportsCreates new filesPurges records in accordance with applicable retention schedulesManages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned.Serves on committees and attends meetings, seminars, conferences, and in- service training as requiredEnsures work area is secure, clean, and orderlyProvides other related clerical support as requiredPerforms other duties as assigned.
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:
Medical CoverageFree Dental, Vision and Basic Life Insurance premiums after completion of eligibility periodPaid time off, including vacation, personal, sick leave and 11 paid holidays per yearChildbirth, Adoption, and Foster Care leaveEducation and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
-Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills:
Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management
Types, proofreads, and edits typed documentsCopies, scans, distributes, posts and/or files correspondences, reports, and memosPrepares various documents (e.g., composes, types, obtains signatures)Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor)Produces typed copy of staff correspondence, schedules, logs kites and types responsesResearches, retrieves, and enters data into DOTS Portal system or other applicable programsDirects telephone inquiries from the public to the appropriate staff memberInputs data entry into ORAS, as neededMaintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.Interacts with other departmentsProvides information and compilation of dataReceives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directivesSchedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1's, video in-reach, virtual hearings and virtual funeral visits)Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries)Reviews visiting applications for completion of content and enters data into DOTS Portal System.Coordinates and ensures processing of routine tasksSets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reportsCreates new filesPurges records in accordance with applicable retention schedulesManages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned.Serves on committees and attends meetings, seminars, conferences, and in- service training as requiredEnsures work area is secure, clean, and orderlyProvides other related clerical support as requiredPerforms other duties as assigned.
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:
Medical CoverageFree Dental, Vision and Basic Life Insurance premiums after completion of eligibility periodPaid time off, including vacation, personal, sick leave and 11 paid holidays per yearChildbirth, Adoption, and Foster Care leaveEducation and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
-Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills:
Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management