State of North Carolina
Administrative Specialist I
State of North Carolina, Wilmington, North Carolina, United States, 28412
Salary:
$36,682.00 - $64,194.00 Annually
Location :
Wake County, NC
Job Type:
Permanent Full-Time
Job Number:
24-11181 - 60089076
Department:
Dept of Agriculture & Consumer Services
Division:
Agriculture Consumer Service
Opening Date:
09/16/2024
Closing Date:
9/20/2024 5:00 PM Eastern
Job Class Title:
dministrative Specialist I
Position Number:
60089076
Section:
Structural Pest Control and Pesticides
Work Location:
Wake County
Salary Grade:
NC08
Recruitment Range:
$36,682 - $44,000
Description of Work
Re-advertisement- Previous applicants do not need to reapply will be considered.
*Position currently qualifies for a telework option. Telework options are subject to change at the discretion of management.The NC Department of Agriculture & Consumer Services is seeking a dedicated Administrative Specialist to join our Compliance Monitoring and Field Operations Unit within the Pesticides Section. This role also provides crucial support to the Structural Pest Control Section, ensuring seamless operations and compliance across various programs.Key Responsibilities
Administrative Support:
Assist the Deputy Directors of Pesticide Programs and Structural Pest Control Section, along with their field staff and the Structural Pest Control Committee.Data Management:
Oversee and review field inspection data using MiApps/Ideagen and Access databases to ensure consistent submissions and generate queries for State and federal reports.Logistics and Procurement:
Maintain mileage logs, safety equipment, inventory, office machinery, and fixed assets. Procure supplies and equipment for field staff and process expense reimbursements.Compliance and Safety:
Ensure field staff compliance with OSHA and NIOSH requirements for annual fit testing and pulmonary fitness exams.Special Projects:
Develop training materials, format presentations, prepare newsletters, and assist with outreach publications.Support Services:
Serve as backup to the Division's Receptionist on a rotating schedule, and assist with Structural Pest fumigation notifications and related logistics.Financial Management:
Process and reconcile invoice payments, transmittals, re-inspection fees, and settlement monies. Manage electronic copies of inspection reports and maintain records of settlement agreements and penalty assessments.Committee Support:
Coordinate Structural Pest Control Committee meetings, record minutes, and support Committee members.Correspondence Management:
Facilitate mailing of caution letters, notice of warnings, and cease & desist letters to licensees and other parties.Why Join Us?
Impact:
Contribute to the improvement and protection of North Carolina's agriculture and consumer services.Growth:
Opportunities for professional development and advancement within the Department.Community:
Be part of a dedicated team working towards the prosperity of all North Carolinians.Join us and make a difference in North Carolina's agricultural community!
Click Here to Learn more about State Employee Benefits.
The N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees dedicated to these missions.Knowledge, Skills and Abilities / Competencies
The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application.
To qualify for this position, applicants must document on the application that they possess ALL of the following:
*Considerable knowledge of services, policies and procedures related to a program or area of specialization.*Proficiency with Microsoft Office applications, such as Word and Excel, and the Internet.*Experience communicating with staff, customers, or the public.*Experience working in a fast-paced professional office setting.*Ability to plan, prioritize, and/or organize office workflow procedures.*Experience with database management such as collecting, analyzing, and/or organizing data.*Ability to establish and maintain effective working relationships with departmental staff, division staff, and lawyers, state government officials, and external customers.
MANAGEMENT PREFERENCES:Experience in e-procurement
Minimum Education and Experience Requirements
You may qualify by an equivalent combination of education and experience, either through years of education or years of directly related experience, or a combination of both.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.Supplemental and Contact Information
Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience.
Please follow instructions to apply on-line.
It is important that your application includes all of your relevant education and experience. Text or attached resumes ARE NOT accepted as a substitution for a completed application.
Applicants seeking veteran's/National Guard preference should submit a copy of their Form DD-214, NGB 23A (RPAS), DD256 or NGB 22.
All Law Enforcement positions, aviation safety sensitive positions and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire then the CDL will become a requirement for the position.
*Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete.*
Questions regarding this posting? Contact 919-707-3201.
NOTE: For temporary, contract or other supplemental staffing appointments:There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
01
Do you have considerable knowledge of services, policies and procedures related to a program or area of specialization? (If YES, under the "duties" sections of your application specifically list in detail what and how this knowledge/skill and/or experience was used. This information must be on your application in order to receive credit and qualify for the position.)
YesNo
02
Are you proficient with Microsoft Office applications, such as Word and Excel, and the Internet? (If YES, under the "duties" sections of your application specifically list in detail what and how this knowledge/skill and/or experience was used. This information must be on your application in order to receive credit and qualify for the position.)
YesNo
03
Do you have experience communicating with staff, customers, or the public? (If YES, under the "duties" sections of your application specifically list in detail what and how this knowledge/skill and/or experience was used. This information must be on your application in order to receive credit and qualify for the position.)
YesNo
04
Do you have experience working in a fast-paced professional office setting? (If YES, under the "duties" sections of your application specifically list in detail what and how this knowledge/skill and/or experience was used. This information must be on your application in order to receive credit and qualify for the position.)
YesNo
05
Have you ever been convicted of an offense against the law other than a minor traffic violation? (A conviction does not mean that you cannot be hired. The offense and how recently you were convicted will be evaluated in relation to the job for which you are applying).
YesNo
06
If you answered "yes" that you have been convicted of an offense against the law other than a minor traffic violation, please explain the nature of the conviction and the date.
07
To the best of your knowledge, have you or a company that you have worked for been given a warning letter, civil penalty, notice of violation or a settlement agreement by the NC Department of Agriculture and Consumer Services or one of its divisions while you were employed with that company?
YesNo
08
If you answered "yes" to the previous question, please explain the nature of the warning letter, civil penalty, notice of violation or settlement agreement, the date, and how it was resolved if you have knowledge of that information. If you answered "No", please type N/A.
Required Question
$36,682.00 - $64,194.00 Annually
Location :
Wake County, NC
Job Type:
Permanent Full-Time
Job Number:
24-11181 - 60089076
Department:
Dept of Agriculture & Consumer Services
Division:
Agriculture Consumer Service
Opening Date:
09/16/2024
Closing Date:
9/20/2024 5:00 PM Eastern
Job Class Title:
dministrative Specialist I
Position Number:
60089076
Section:
Structural Pest Control and Pesticides
Work Location:
Wake County
Salary Grade:
NC08
Recruitment Range:
$36,682 - $44,000
Description of Work
Re-advertisement- Previous applicants do not need to reapply will be considered.
*Position currently qualifies for a telework option. Telework options are subject to change at the discretion of management.The NC Department of Agriculture & Consumer Services is seeking a dedicated Administrative Specialist to join our Compliance Monitoring and Field Operations Unit within the Pesticides Section. This role also provides crucial support to the Structural Pest Control Section, ensuring seamless operations and compliance across various programs.Key Responsibilities
Administrative Support:
Assist the Deputy Directors of Pesticide Programs and Structural Pest Control Section, along with their field staff and the Structural Pest Control Committee.Data Management:
Oversee and review field inspection data using MiApps/Ideagen and Access databases to ensure consistent submissions and generate queries for State and federal reports.Logistics and Procurement:
Maintain mileage logs, safety equipment, inventory, office machinery, and fixed assets. Procure supplies and equipment for field staff and process expense reimbursements.Compliance and Safety:
Ensure field staff compliance with OSHA and NIOSH requirements for annual fit testing and pulmonary fitness exams.Special Projects:
Develop training materials, format presentations, prepare newsletters, and assist with outreach publications.Support Services:
Serve as backup to the Division's Receptionist on a rotating schedule, and assist with Structural Pest fumigation notifications and related logistics.Financial Management:
Process and reconcile invoice payments, transmittals, re-inspection fees, and settlement monies. Manage electronic copies of inspection reports and maintain records of settlement agreements and penalty assessments.Committee Support:
Coordinate Structural Pest Control Committee meetings, record minutes, and support Committee members.Correspondence Management:
Facilitate mailing of caution letters, notice of warnings, and cease & desist letters to licensees and other parties.Why Join Us?
Impact:
Contribute to the improvement and protection of North Carolina's agriculture and consumer services.Growth:
Opportunities for professional development and advancement within the Department.Community:
Be part of a dedicated team working towards the prosperity of all North Carolinians.Join us and make a difference in North Carolina's agricultural community!
Click Here to Learn more about State Employee Benefits.
The N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees dedicated to these missions.Knowledge, Skills and Abilities / Competencies
The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of Experience and Education listed on the application.
To qualify for this position, applicants must document on the application that they possess ALL of the following:
*Considerable knowledge of services, policies and procedures related to a program or area of specialization.*Proficiency with Microsoft Office applications, such as Word and Excel, and the Internet.*Experience communicating with staff, customers, or the public.*Experience working in a fast-paced professional office setting.*Ability to plan, prioritize, and/or organize office workflow procedures.*Experience with database management such as collecting, analyzing, and/or organizing data.*Ability to establish and maintain effective working relationships with departmental staff, division staff, and lawyers, state government officials, and external customers.
MANAGEMENT PREFERENCES:Experience in e-procurement
Minimum Education and Experience Requirements
You may qualify by an equivalent combination of education and experience, either through years of education or years of directly related experience, or a combination of both.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.Supplemental and Contact Information
Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience.
Please follow instructions to apply on-line.
It is important that your application includes all of your relevant education and experience. Text or attached resumes ARE NOT accepted as a substitution for a completed application.
Applicants seeking veteran's/National Guard preference should submit a copy of their Form DD-214, NGB 23A (RPAS), DD256 or NGB 22.
All Law Enforcement positions, aviation safety sensitive positions and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire then the CDL will become a requirement for the position.
*Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete.*
Questions regarding this posting? Contact 919-707-3201.
NOTE: For temporary, contract or other supplemental staffing appointments:There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
01
Do you have considerable knowledge of services, policies and procedures related to a program or area of specialization? (If YES, under the "duties" sections of your application specifically list in detail what and how this knowledge/skill and/or experience was used. This information must be on your application in order to receive credit and qualify for the position.)
YesNo
02
Are you proficient with Microsoft Office applications, such as Word and Excel, and the Internet? (If YES, under the "duties" sections of your application specifically list in detail what and how this knowledge/skill and/or experience was used. This information must be on your application in order to receive credit and qualify for the position.)
YesNo
03
Do you have experience communicating with staff, customers, or the public? (If YES, under the "duties" sections of your application specifically list in detail what and how this knowledge/skill and/or experience was used. This information must be on your application in order to receive credit and qualify for the position.)
YesNo
04
Do you have experience working in a fast-paced professional office setting? (If YES, under the "duties" sections of your application specifically list in detail what and how this knowledge/skill and/or experience was used. This information must be on your application in order to receive credit and qualify for the position.)
YesNo
05
Have you ever been convicted of an offense against the law other than a minor traffic violation? (A conviction does not mean that you cannot be hired. The offense and how recently you were convicted will be evaluated in relation to the job for which you are applying).
YesNo
06
If you answered "yes" that you have been convicted of an offense against the law other than a minor traffic violation, please explain the nature of the conviction and the date.
07
To the best of your knowledge, have you or a company that you have worked for been given a warning letter, civil penalty, notice of violation or a settlement agreement by the NC Department of Agriculture and Consumer Services or one of its divisions while you were employed with that company?
YesNo
08
If you answered "yes" to the previous question, please explain the nature of the warning letter, civil penalty, notice of violation or settlement agreement, the date, and how it was resolved if you have knowledge of that information. If you answered "No", please type N/A.
Required Question