Get new jobs for this search by email

Overview

Provides assistance to the Director of Education under limited supervision, coordinates and performs a variety of administrative and operational support duties for the Medical Imaging Program, including but not limited to:

1. Directing calls and routine inquiries.
2. Processing of correspondence, forms, reports, budgets, and bookkeeping.
3. Performing data entry as needed and maintaining established spreadsheets.
4. Establishing and maintaining files and records.
5. Preparing, editing, and proofreading documents to ensure accuracy.

The Administrative Assistant should be a self-motivated individual who is able to process information efficiently and with great attention to detail. He or she must exhibit the highest levels of professionalism and problem-solving abilities for routine to complex inquiries or problems. The candidate will be expected to follow and ensure compliance with institutional policies.

Responsibilities

• Maintain office calendar.
• Interact with students, vendors, and visitors.
• File and maintain student files while ensuring confidentiality of records of all students, staff, and school information.
• Supervise the maintenance of all school files (i.e., ARRT, JRCERT, N.Y. State Department of Health).
• Handle all incoming and outgoing office correspondence.
• Disburse school mail to staff and coordinate mail.
• Open, sort, and distribute incoming correspondence, including faxes and emails.
• Maintain academic schedule for the school.
• Respond to questions about the school programs.
• Coordinate and schedule appointments, interviews, meetings, or events; exercise discretion and judgment to coordinate calendars for multiple individuals.
• Schedule routine appointments, interviews, or meetings; exercise some discretion and judgment to best meet the needs of the department and individuals.
• Establish regular meetings as appropriate with staff to stay abreast and adjust for new or ongoing needs or issues within the department.

Qualifications

Knowledge, skills, and abilities:

• Computer literate.
• Good writing, analytical, and problem-solving skills.
• Knowledge of filing, record management, and general administration.
• Ability to communicate effectively.
• Ability to operate standard equipment including but not limited to computers, telephone systems, typewriters, calculators, copiers, and facsimile machines.
• Ability to follow oral and written instructions.

Minimum Qualifications:

• AA degree with at least 3 years of experience in general office responsibilities and procedures.
• Knowledge of principles of office management and organization.
• Ability to work alone or as part of a team.

Salary: Maximum Salary USD $46,349.00/Yr. Minimum Salary USD $37,079.00/Yr.