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State of Washington

Assistant Program Manager - Planning

State of Washington, Olympia, Washington, United States, 98502


Salary:

$122,000.00 - $130,000.00 Annually

Location :

Thurston County - Olympia, WA

Job Type:

Full Time - Permanent

Job Number:

2024-FPS-023

Department:

Dept. of Enterprise Services

Opening Date:

10/30/2024

Closing Date:

12/1/2024 11:59 PM Pacific

Description

Assistant Program Manager - Planning (WMS BAND 3)Monday - Friday | 8AM - 5PM | HYBRID

NOTE:The hiring authority reserves the right to offer the position at any time after the required posting period, and during the recruitment process. It is to the applicant's advantage to apply as early as possible. Additionally, this position will operate in a hybrid work setting, with the requirement to come into the office and travel to project sites as needed.

The Department of Enterprise Services (DES)

provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES' mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.

The Facility Professional Services (FPS) Division

provides professional public works project management, energy efficiency and facility planning services to effectively meet the needs of its customers in support of their service to Washington.

About the Opportunity:As the Assistant Program Manager for Planning within the Planning and Project Delivery (PPD) Program of the Facility Professional Services Division, you will provide key oversight of a long-range planning team dedicated to preserving, redeveloping, and planning for the future of the State Capitol Campus and other DES-managed facilities statewide. Your role will involve supporting the PPD Program Manager in aligning facility and capital project planning with legislative and stakeholder goals, developing strategic plans, and advancing planning-related projects as part of biennial capital budget appropriation requests. You will collaborate with high-level state officials, agency representatives, and other stakeholders, advocating for client agency needs and facilitating complex discussions to address campus growth and infrastructure needs. Additionally, you'll lead initiatives to implement LEAN practices, fostering a culture of continuous improvement and problem-solving. This position oversees a team of up to 10 staff, including Senior Facilities Planners and Environmental Planners, and may act on behalf of the PPD Program Manager as needed.Duties

Some of What You'll Enjoy Doing Includes:Lead planner for long-term projects on the state capitol campus and DES-managed facilities.Reviews and analyzes federal and state legislation and relevant regulatory actions.Ensures project planning, design, and construction meet standards and stakeholder satisfaction.Manages planning projects to meet scope, budget, schedule, and comply with laws and DES policies.Supports the Capitol Campus Design Advisory Committee, State Capitol Committee, and other DES groups.Manages records, including as-built plans and project reports.Collaborates with historic, cultural, and local agencies and represents DES on related panels.Provides expertise on long-range planning and capital improvement projects.Recommends solutions to address facility preservation, development, and local impacts.Coordinates planning team tasks, engaging with agencies, stakeholders, and the public, and represents DES at various meetings.Other duties as needed.

Qualifications

Required Qualifications:

Bachelor's degree in community or urban planning, architecture, landscape architecture, engineering, public administration, or closely related field.

NOTE : Relevant work experience in community or urban planning, architecture, landscape architecture, engineering, public administration, or closely related field may substitute this education requirement, year-for-year.

Eight (8) years of professional management experience in public works, or engineering experience performing duties comparable to a Community Development Director, Planning Division Manager, and/or Principal Planner.Experience as an Urban Planning Manager.Two (2) years of experience supervising staff.

Preferred Qualifications:

Licensed as a professional architect or engineer in the state of Washington.Knowledge of federal, state and local laws, ordinances and codes pertaining to a wide variety of planning topics, including Washington's Growth Management Act (GMA), State Environmental Policy Act (SEPA) and the Shoreline Management Act (SMA).Strong urban design sensibility and extensive experience with visual communication methods and tools.Proficient use of computer equipment and related software, including Microsoft Office Suite (Word, Outlook, PowerPoint and Excel).Familiar with Leadership in Energy and Environmental Design (LEED™) and other green building or energy efficiency planning concepts, principles, practices, and standards.Familiarity with public works procurement methods, including Design-Bid-Build; Design-Build, General Contractor/Construction Manager (GC/CM), Job Order Contracting (JOC), and with goods & services procurement methods, including Master Contracting, Personal Services Contracting, Convenience Contracting, and Direct-Buy Purchasing.Skilled in negotiation and mediation techniques.Advanced principles of management, including personnel; budget; staffing; long-range strategic, tactical, and business planning; urban and facility planning; and construction project planning.Advanced principles and practices of program and project management.

Diversity Equity and Inclusion (DEI) CompetenciesIncumbents to this position must possess and demonstrate the following competencies:

Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful, and inclusive workplace.Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive, and respectful environment when working with members of the group, team, organization, or community.Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.

Supplemental Information

How to Apply:Interested? We would love to hear from you! Click "Apply" at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

A

letter of interest

that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this positionA

current resume , detailing experience, and educationA current list of at least

three (3) professional references

with current contact informationDo not attach any documents that include photos or private information (social security number, year of birth, etc.).

Please Note:

By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the "duties summary" section of the online application. Please do not refer to the resume for detail or your application may be disqualified.

Background Check Notice:

Prior to any new appointment into The Department of Enterprise Services, a background check including criminal record history will be conducted as a condition of employment. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Opportunity for All:The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information:For questions about this recruitment or to request a reasonable accommodation in the application process, contact George Deguzman via email at Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

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More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note:

If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance BenefitsEmployees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred CompensationState Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan ForgivenessIf you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

HolidaysFull-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note:

Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick LeaveFull-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note:

Most agencies follow the civil service rules covering leave and holidays for

exempt

employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military LeaveWashington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement LeaveMost employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional LeaveLeave Sharing

Family and Medical Leave Act (FMLA)Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

01

Are you currently employed by the Department of Enterprise Services (DES)?

YesNo

02

Are you willing to undergo a background check as a condition of employment?

YesNo

03

What is your level of education?

Some or no college.1 year of college (30 semester or 45 quarter credits) in community or urban planning, architecture, landscape architecture, engineering, public administration, or closely related field.1 year of college (30 semester or 45 quarter credits) in an unrelated field.Associate's degree OR 2 years of college (60 semester or 90 quarter credits) in community or urban planning, architecture, landscape architecture, engineering, public administration, or closely related field.Associate's degree OR 2 years of college (60 semester or 90 quarter credits) in an unrelated field.3 years of college (90 semester or 135 quarter credits) in community or urban planning, architecture, landscape architecture, engineering, public administration, or closely related field.3 years of college (90 semester or 135 quarter credits) in an unrelated field.Bachelor's degree (or higher degree) in community or urban planning, architecture, landscape architecture, engineering, public administration, or closely related field.Bachelor's degree (or higher degree) in an unrelated field.None of these apply.

04

How many years of relevant work experience do you have in community or urban planning, architecture, landscape architecture, engineering, public administration, or closely related field?

Less than 1 year1 or more years2 or more years3 or more years4 or more years5 or more years6 or more years7 or more years8 or more yearsI do not have this experience.

05

How many years of experience do you have in professional management with public works, or engineering experience performing duties comparable to a Community Development Director, Planning Division Manager, and/or Principal Planner?

Less than 1 year1 or more years2 or more years3 or more years4 or more years5 or more years6 or more years7 or more years8 or more yearsI do not have this experience.

06

Do you have experience as an Urban Planning Manager?

YesNo

07

How many years of experience do you have supervising staff?

Less than 1 year1 or more years2 or more yearsI do not have this experience.

08

Are you licensed as a professional architect or engineer in the state of Washington?

YesNo

09

How did you learn about this job posting?

Careers.wa.govFriendIndeedJob BoardJob FairLinkedInOther

10

We would like to know where you heard about this position.If you selected Job Fair, Job Board, or Other, please let us know the specific name of the college, job board, or place you heard about this position.If you selected a specifically named job board or webpage (listed above), please enter "n/a".

Required Question