State of Washington
Address Confidentiality Program Manager
State of Washington, Olympia, Washington, United States, 98502
Salary :
$67,716.00 - $91,068.00 Annually
Location :
Thurston County - Olympia, WA
Job Type:
Full Time - Permanent
Job Number:
24 OPS PS5 0626
Department:
Office of the Secretary of State
Division:
Operations
Opening Date:
10/10/2024
Closing Date:
Continuous
Salary Information:
The high end of the salary range, Step M is typically a longevity step
Description
The Office of the Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.
The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration, and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal program.
The Operations Division is the heart of the Office of Secretary of State, supporting the Executive Office and every division through the internal functions of Public Records, Financial Services, Budget, Facilities, and Human Resources. This division serves as a trusted and knowledgeable resource to both its internal and external customers. Its success depends on the expertise of employees who ensure public access to information, protect financial resources, and help develop our most valuable asset: people.
Address Confidentiality Program Manager, Program Specialist 5
Full-time, Permanent
This position reports to the Operations Deputy Director and serves as the Address Confidentiality Program (ACP) expert for the office. The ACP serves survivors of domestic violence, sexual assault, stalking, trafficking, and certain employees at risk of harassment and has statewide impact. This position administers, oversees, and directs the ACP in accordance with state law and agency policies, and informs local and state agencies and administrative staff on aspects of the program.
Duties
Administers the agency's Address Confidentiality Program.Tasks
include:Manages the statewide services of the ACP to include enrollment, certification, cancelation, protected record voting and marriages, outreach, school enrollment and revocable trusts in accordance with RCW 40.24.Interviews, onboards, manages and evaluates program staff.Provides input to Deputy Director/Director for staff position description development, recruitment and staffing needs.As subject matter expert, confers with program and agency staff, government agencies and private entities; poses solutions as unique and unprecedented issues arise.Develops, maintains, and continuously evaluates program rules, policies, and procedures for compliance with RCW 40.24.Identifies new tools and resources for program improvements; makes recommendations to the Operations Deputy Director and Director.Determines program outcomes and priorities and ensures services meet required timelines.Develops program strategic plan.Oversees the public facing ACP website content to ensure the public understands the capabilities of ACP and how to effectively engage the program.Prepares and delivers program presentations, workshops, and training materials to support the administration of the Address Confidentiality Program.Approves leave requests of program staff leave requests and ensures adequate staffing to meet participant needs.Monitors attendance and work performance.Writes and delivers expectations and performance evaluations.Provides staff training and provides feedback and correction.Provides information to stakeholders and program participants seeking to purchase a home through a revocable trust.Coordinates with attorney general on program related issues as needs arise.Analyzes simple and complex complaints to determine if work is completed in compliance with program rules and guidelines.Collaborates on content for state and local agency training and advocate certification.Collaborates with management team and legislative director to identify potential statute changes; reviews and drafts administrative rules.Coordinates with IT staff on software development and production needs.Represents the program at the national level, consults with other states regarding development of similar programs, laws, regulations and promising practices.Develops decision packages to request additional program funds in accordance with the office budget development process.Directs the program's budget.Tasks include:Retains delegated budget authority to spend funds to achieve program goals.Coordinates with the Budget Manager to develop annual spending plans for the program.Creates and audits expenditure reports; ensures spending complies with established spending plans.Analyzes expenditure trends and projects budget shortfalls; coordinates with Budget Manager to develop corrective spending strategies.Collaborates with contract and purchasing program to develop interagency agreements & service contracts.Oversees and manages program-specific contracts to ensure vendor work is performed within scope and in accordance with contract terms and budget constraints.Manages vendor relationships, verifies contract deliverables, ensures invoices are paid timely, and coordinates contract modifications.Other dutiesTasks include:Participates in various functions as a member of the Operation's Division leadership team.Performs other duties as assigned.Qualifications
REQUIRED QUALIFICATIONS
Five years
of experience providing support to staff or a program including, but not limited to, interpreting policy and instructing others on application of policies, representing a program or office to clients, interacting with members of the public, composing correspondence; at least two years of this experience must be independently performing these duties.One year
supervisory experience performing: interviewing, hiring, training, assigning, and/or directing work and evaluating staff.Ability to efficiently use a personal computer and applicable software to successfully perform the essential functions of the position.PREFERRED/DESIRED QUALIFICATIONS
Knowledge of the legislative process including experience such as participating in the bill writing process and/or communication with or serving as a legislative liaison for constituents and legislators.Experience working with issues that impact the Address Confidentiality Program including knowledge and application of applicable statutes and WACs.Experience working with clients who have been the victim of domestic violence, sexual assault or stalking.Current Washington State driver's license or requested and obtained appropriate accommodation.Demonstrated ability to exercise sound professional judgement.Demonstrated ability to analyze problems and create reasonable solutions.Demonstrated ability to lead a collaborative work group.PLEASE READ: If you have gotten this far and are thinking you do not qualify, consider again. Studies have shown that members of historically marginalized and underrepresented communities, specifically women and people of color, are less likely to apply to jobs unless they clearly meet every single qualification.
At the Office of the Secretary of State, we are dedicated to building a diverse and authentic work force with a foundation of belonging. If you are excited about this role and have relevant experience and skills, but question whether your experience aligns perfectly with every qualification in the job description, we encourage you to apply regardless. You may just be the ideal candidate this office needs.Supplemental Information
WORKING CONDITIONSThe incumbent will work primarily in an office environment with standard office equipment. This position requires sitting at a computer for long periods of time. The standard work hours are Monday-Friday from 8:00 AM to 5:00 PM, some evening and weekend work is required. Occasional local and statewide travel to meetings and training may be required and may also include nationwide travel. The incumbent in this position will communicate information both verbally and in writing, primarily with external customers, many customers are exposed to sensitive issues such as domestic violence, sexual assault, and stalking. The incumbent must represent the Office of the Secretary of State in a competent, confident, and professional manner including professional dress.
How to Apply:To be considered for this position you must attach the following:
Letter of interest
describing how your experience and qualifications relate to the duties and qualifications of the position.Current ResumeThree Professional references.
Personal references will not be considered.
You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered.All veterans must include a copy of your DD214 to receive preference in the hiring process. You must redact your social security number before attaching it to your application.
The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of religion, age, gender, marital status, color, creed, national origin, political affiliation, military status, gender identity, sexual orientation, gender identity, or any sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should call (360) 819-0934.
More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note:
If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance BenefitsEmployees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred CompensationState Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan ForgivenessIf you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
HolidaysFull-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note:
Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick LeaveFull-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note:
Most agencies follow the civil service rules covering leave and holidays for
exempt
employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military LeaveWashington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement LeaveMost employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional LeaveLeave Sharing
Family and Medical Leave Act (FMLA)Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
Where did you hear about this job opening?
02
Do you have a family member or relative currently employed at the Office of the Secretary of State? *Relative includes: parent, child, spouse, domestic partner, brother, sister, grandparent, aunt, uncle, cousin, niece, any 'step' relations within the preceding categories, any in-law relations within the preceding categories and any others living in the employee's household*
YesNo
03
If you answered yes in the previous question, what is the name of your family member/relative?
04
PLEASE READ THE BELOW AND TYPE YOUR INITIALS IN RESPONSE TO ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND THESE STATEMENTS. • The Office of the Secretary of State has a Nepotism Policy that does not allow employment of relatives or family members in the same chain of command. I acknowledge this policy and I do not have familial connections or household members employed at the Office of the Secretary of State. I understand that if I am hired and it is discovered that I have a relative or household member working in the same division, my employment will be terminated immediately.
05
How many years of experience providing support to a staff or a program including, but not limited to, interpreting policy and instructing others on application of policies, representing a program or office to clients, interacting with members of the public, composing correspondence, scheduling appointments and meetings, or coordinating events?
I have 5+ years of experienceI have 4 but less than 5 years of experienceI have 3-4 years of experienceI have less than 3 year of experienceI do not have this experience
06
In reference to the above question, please describe your experience, to include where and when you gained the experience, and the tasks completed. If you do not have this experience, please write "N/A" in the box below.
07
How many years of experience as a lead worker or supervisor performing the following tasks: interviewing, hiring, training, assigning, and directing work and evaluating staff or volunteers?
I have 1+ years of experienceI have less than 1 year of experienceI do not have this experience
08
In reference to the above question, please describe your experience, to include where and when you gained the experience, and the tasks completed. If you do not have this experience, please write "N/A" in the box below.
09
Please provide examples of where you professionally applied a high degree of accuracy and attention to detail.
10
Can you efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position?
YesNo
11
Briefly explain how you would work towards building a trauma informed workplace.
12
Do you have experience applying knowledge or agency laws, regulations, and procedures in resolution of inquiries, complaints and problems while maintaining appropriate confidentiality?
YesNo
13
In reference to the above question, please explain when and where you obtained this experience?
14
This position has a requirement to be physically in the office. Are you able to do this? Please answer YES or NO.
YesNo
Required Question
$67,716.00 - $91,068.00 Annually
Location :
Thurston County - Olympia, WA
Job Type:
Full Time - Permanent
Job Number:
24 OPS PS5 0626
Department:
Office of the Secretary of State
Division:
Operations
Opening Date:
10/10/2024
Closing Date:
Continuous
Salary Information:
The high end of the salary range, Step M is typically a longevity step
Description
The Office of the Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.
The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration, and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal program.
The Operations Division is the heart of the Office of Secretary of State, supporting the Executive Office and every division through the internal functions of Public Records, Financial Services, Budget, Facilities, and Human Resources. This division serves as a trusted and knowledgeable resource to both its internal and external customers. Its success depends on the expertise of employees who ensure public access to information, protect financial resources, and help develop our most valuable asset: people.
Address Confidentiality Program Manager, Program Specialist 5
Full-time, Permanent
This position reports to the Operations Deputy Director and serves as the Address Confidentiality Program (ACP) expert for the office. The ACP serves survivors of domestic violence, sexual assault, stalking, trafficking, and certain employees at risk of harassment and has statewide impact. This position administers, oversees, and directs the ACP in accordance with state law and agency policies, and informs local and state agencies and administrative staff on aspects of the program.
Duties
Administers the agency's Address Confidentiality Program.Tasks
include:Manages the statewide services of the ACP to include enrollment, certification, cancelation, protected record voting and marriages, outreach, school enrollment and revocable trusts in accordance with RCW 40.24.Interviews, onboards, manages and evaluates program staff.Provides input to Deputy Director/Director for staff position description development, recruitment and staffing needs.As subject matter expert, confers with program and agency staff, government agencies and private entities; poses solutions as unique and unprecedented issues arise.Develops, maintains, and continuously evaluates program rules, policies, and procedures for compliance with RCW 40.24.Identifies new tools and resources for program improvements; makes recommendations to the Operations Deputy Director and Director.Determines program outcomes and priorities and ensures services meet required timelines.Develops program strategic plan.Oversees the public facing ACP website content to ensure the public understands the capabilities of ACP and how to effectively engage the program.Prepares and delivers program presentations, workshops, and training materials to support the administration of the Address Confidentiality Program.Approves leave requests of program staff leave requests and ensures adequate staffing to meet participant needs.Monitors attendance and work performance.Writes and delivers expectations and performance evaluations.Provides staff training and provides feedback and correction.Provides information to stakeholders and program participants seeking to purchase a home through a revocable trust.Coordinates with attorney general on program related issues as needs arise.Analyzes simple and complex complaints to determine if work is completed in compliance with program rules and guidelines.Collaborates on content for state and local agency training and advocate certification.Collaborates with management team and legislative director to identify potential statute changes; reviews and drafts administrative rules.Coordinates with IT staff on software development and production needs.Represents the program at the national level, consults with other states regarding development of similar programs, laws, regulations and promising practices.Develops decision packages to request additional program funds in accordance with the office budget development process.Directs the program's budget.Tasks include:Retains delegated budget authority to spend funds to achieve program goals.Coordinates with the Budget Manager to develop annual spending plans for the program.Creates and audits expenditure reports; ensures spending complies with established spending plans.Analyzes expenditure trends and projects budget shortfalls; coordinates with Budget Manager to develop corrective spending strategies.Collaborates with contract and purchasing program to develop interagency agreements & service contracts.Oversees and manages program-specific contracts to ensure vendor work is performed within scope and in accordance with contract terms and budget constraints.Manages vendor relationships, verifies contract deliverables, ensures invoices are paid timely, and coordinates contract modifications.Other dutiesTasks include:Participates in various functions as a member of the Operation's Division leadership team.Performs other duties as assigned.Qualifications
REQUIRED QUALIFICATIONS
Five years
of experience providing support to staff or a program including, but not limited to, interpreting policy and instructing others on application of policies, representing a program or office to clients, interacting with members of the public, composing correspondence; at least two years of this experience must be independently performing these duties.One year
supervisory experience performing: interviewing, hiring, training, assigning, and/or directing work and evaluating staff.Ability to efficiently use a personal computer and applicable software to successfully perform the essential functions of the position.PREFERRED/DESIRED QUALIFICATIONS
Knowledge of the legislative process including experience such as participating in the bill writing process and/or communication with or serving as a legislative liaison for constituents and legislators.Experience working with issues that impact the Address Confidentiality Program including knowledge and application of applicable statutes and WACs.Experience working with clients who have been the victim of domestic violence, sexual assault or stalking.Current Washington State driver's license or requested and obtained appropriate accommodation.Demonstrated ability to exercise sound professional judgement.Demonstrated ability to analyze problems and create reasonable solutions.Demonstrated ability to lead a collaborative work group.PLEASE READ: If you have gotten this far and are thinking you do not qualify, consider again. Studies have shown that members of historically marginalized and underrepresented communities, specifically women and people of color, are less likely to apply to jobs unless they clearly meet every single qualification.
At the Office of the Secretary of State, we are dedicated to building a diverse and authentic work force with a foundation of belonging. If you are excited about this role and have relevant experience and skills, but question whether your experience aligns perfectly with every qualification in the job description, we encourage you to apply regardless. You may just be the ideal candidate this office needs.Supplemental Information
WORKING CONDITIONSThe incumbent will work primarily in an office environment with standard office equipment. This position requires sitting at a computer for long periods of time. The standard work hours are Monday-Friday from 8:00 AM to 5:00 PM, some evening and weekend work is required. Occasional local and statewide travel to meetings and training may be required and may also include nationwide travel. The incumbent in this position will communicate information both verbally and in writing, primarily with external customers, many customers are exposed to sensitive issues such as domestic violence, sexual assault, and stalking. The incumbent must represent the Office of the Secretary of State in a competent, confident, and professional manner including professional dress.
How to Apply:To be considered for this position you must attach the following:
Letter of interest
describing how your experience and qualifications relate to the duties and qualifications of the position.Current ResumeThree Professional references.
Personal references will not be considered.
You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered.All veterans must include a copy of your DD214 to receive preference in the hiring process. You must redact your social security number before attaching it to your application.
The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of religion, age, gender, marital status, color, creed, national origin, political affiliation, military status, gender identity, sexual orientation, gender identity, or any sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing the announcement in alternative format, should call (360) 819-0934.
More than Just a Paycheck!Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note:
If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance BenefitsEmployees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred CompensationState Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social SecurityAll state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan ForgivenessIf you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
HolidaysFull-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note:
Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick LeaveFull-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note:
Most agencies follow the civil service rules covering leave and holidays for
exempt
employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military LeaveWashington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement LeaveMost employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional LeaveLeave Sharing
Family and Medical Leave Act (FMLA)Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
01
Where did you hear about this job opening?
02
Do you have a family member or relative currently employed at the Office of the Secretary of State? *Relative includes: parent, child, spouse, domestic partner, brother, sister, grandparent, aunt, uncle, cousin, niece, any 'step' relations within the preceding categories, any in-law relations within the preceding categories and any others living in the employee's household*
YesNo
03
If you answered yes in the previous question, what is the name of your family member/relative?
04
PLEASE READ THE BELOW AND TYPE YOUR INITIALS IN RESPONSE TO ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND THESE STATEMENTS. • The Office of the Secretary of State has a Nepotism Policy that does not allow employment of relatives or family members in the same chain of command. I acknowledge this policy and I do not have familial connections or household members employed at the Office of the Secretary of State. I understand that if I am hired and it is discovered that I have a relative or household member working in the same division, my employment will be terminated immediately.
05
How many years of experience providing support to a staff or a program including, but not limited to, interpreting policy and instructing others on application of policies, representing a program or office to clients, interacting with members of the public, composing correspondence, scheduling appointments and meetings, or coordinating events?
I have 5+ years of experienceI have 4 but less than 5 years of experienceI have 3-4 years of experienceI have less than 3 year of experienceI do not have this experience
06
In reference to the above question, please describe your experience, to include where and when you gained the experience, and the tasks completed. If you do not have this experience, please write "N/A" in the box below.
07
How many years of experience as a lead worker or supervisor performing the following tasks: interviewing, hiring, training, assigning, and directing work and evaluating staff or volunteers?
I have 1+ years of experienceI have less than 1 year of experienceI do not have this experience
08
In reference to the above question, please describe your experience, to include where and when you gained the experience, and the tasks completed. If you do not have this experience, please write "N/A" in the box below.
09
Please provide examples of where you professionally applied a high degree of accuracy and attention to detail.
10
Can you efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position?
YesNo
11
Briefly explain how you would work towards building a trauma informed workplace.
12
Do you have experience applying knowledge or agency laws, regulations, and procedures in resolution of inquiries, complaints and problems while maintaining appropriate confidentiality?
YesNo
13
In reference to the above question, please explain when and where you obtained this experience?
14
This position has a requirement to be physically in the office. Are you able to do this? Please answer YES or NO.
YesNo
Required Question