University of Idaho
Administrative Specialist II
University of Idaho, Moscow, Idaho, United States, 83843
Position Details
Position Information
Internal Posting?
Posting NumberSP004580P
Position TitleAdministrative Specialist II
Division/CollegeCollege of Law
DepartmentCollege of Law
LocationBoise
Posting Context Statement
This position provides and maintains faculty support operations, provides administrative support, and helps perform routine fiscal processes within the College of Law.
Position Overview
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:Compose, proofread, edit and distribute a variety of business documents and routine reportsMaintain schedules and event calendarsCoordinate logistics for regular travel and meetingsCollect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in dataReview internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records managementGreet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individualsManage inventoryOther duties as assignedUnit URL
https://www.uidaho.edu/law
Position Qualifications
Required Experience
One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer serviceUsing computer software and applications for word processing, spreadsheets, email and internet researchBalancing a workload of assigned tasks to meet multiple deadlinesRequired Education
High School Diploma or equivalentRequired Other
NoneAdditional Preferred
Intermediate to advanced proficiency working with Microsoft Office SuiteThree years of experience providing administrative support or working in an office settingExperience in a postsecondary education settingExperience collecting and compiling dataExperience using computer information systems that manage an organization's finances, business processes and/or recordsPhysical Requirements & Working Conditions
None
Degree RequirementN/A: No degree requirement
Posting Information
FLSA StatusNon-Exempt
Employee CategoryClassified
Pay Range$21.45/hour or higher commensurate with experience.
Type of AppointmentFiscal Year
FTE
1.0
Full Time/Part TimeFull Time
Funding
A visa sponsorship is available for the position listed in this vacancy.No
Posting Date09/05/2024
Closing Date
Open Until FilledYes
Special Instructions to Applicants
Applications received by September 19, 2024 will receive first consideration.
Applicant Resourceshttps://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho is an equal opportunity/affirmative action employer. The University is committed to the policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, age, gender identity, national origin, disability, protected veteran status, sexual orientation, genetic information, or any other status as protected under applicable federal, state or local law in employment or educational programs.
Position Information
Internal Posting?
Posting NumberSP004580P
Position TitleAdministrative Specialist II
Division/CollegeCollege of Law
DepartmentCollege of Law
LocationBoise
Posting Context Statement
This position provides and maintains faculty support operations, provides administrative support, and helps perform routine fiscal processes within the College of Law.
Position Overview
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:Compose, proofread, edit and distribute a variety of business documents and routine reportsMaintain schedules and event calendarsCoordinate logistics for regular travel and meetingsCollect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in dataReview internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records managementGreet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individualsManage inventoryOther duties as assignedUnit URL
https://www.uidaho.edu/law
Position Qualifications
Required Experience
One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer serviceUsing computer software and applications for word processing, spreadsheets, email and internet researchBalancing a workload of assigned tasks to meet multiple deadlinesRequired Education
High School Diploma or equivalentRequired Other
NoneAdditional Preferred
Intermediate to advanced proficiency working with Microsoft Office SuiteThree years of experience providing administrative support or working in an office settingExperience in a postsecondary education settingExperience collecting and compiling dataExperience using computer information systems that manage an organization's finances, business processes and/or recordsPhysical Requirements & Working Conditions
None
Degree RequirementN/A: No degree requirement
Posting Information
FLSA StatusNon-Exempt
Employee CategoryClassified
Pay Range$21.45/hour or higher commensurate with experience.
Type of AppointmentFiscal Year
FTE
1.0
Full Time/Part TimeFull Time
Funding
A visa sponsorship is available for the position listed in this vacancy.No
Posting Date09/05/2024
Closing Date
Open Until FilledYes
Special Instructions to Applicants
Applications received by September 19, 2024 will receive first consideration.
Applicant Resourceshttps://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho is an equal opportunity/affirmative action employer. The University is committed to the policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, age, gender identity, national origin, disability, protected veteran status, sexual orientation, genetic information, or any other status as protected under applicable federal, state or local law in employment or educational programs.