University of California
Financial Analysis
University of California, San Francisco, California, United States, 94199
Financial Analysis
Temporary Employment ProgramTemporary Employment81832BRJob SummaryThe duration of this role is approximately 2 months.
UCSF's Transportation Department manages transit and parking services for UCSF Students, faculty, employees, patients, and visitors. The department employs nearly 200 staff, predominately represented union staff. The labor costs represent one of the largest expenses in the Department's operating budget.
Transit operations include operating 8 fixed routes and one on-demand shuttle service that supports nearly one million annual riders and operates Monday - Friday, from 5am to 10pm. The shuttles provide inter-campus services to most UCSF campus sites and help commuters connect to the 16th / Mission and Civic Center BART stations. Over 80 represented drivers work in the Transit Division, led by supervisors and managers.
Parking operations includes building, maintaining, and operating more than 25 parking garages and surface lots on multiple UCSF campuses, with over 6,500 spaces. The parking team, comprised of approximately 75 staff, also manages parking enforcement, citation adjudication, patient valet and other parking related services.
The Department promotes clean and sustainable transportation modes that include walking, bicycling, carpool / vanpool, car-sharing program, electric scooter sharing program, etc.
Conduct accurate and timely daily reconciliations of all department cash receipts, and credit card settlements in accordance with University and department policies and procedures. Verify the amount of cash transactions are equal to the deposit slips made by individual Cashiers and the deposit log sheet. Prepare daily cash reconciliation documentation. Bundle all paperwork neatly for storage and future audit purposes. Document all cash over / short variances in the daily reconciliation worksheet. The Reconcilier file maintains the reconciliation database based on the individual Cashier's daily cash out tied to his/her shift and login/out transactions. The level of detail is essential to ensure that all cash and credit card transactions have been reconcilied to the Amano-McGann point of sale system, PayByPhone reports, CALE reports, or TEZ Valet reports before it is posted in the PeopleSoft system. Record the amounts and transactions in the daily reconciliation templates, which in turn helps as a tool for the Parking Operations manager to take corrective action or retrain Parking Attendant staff to prevent transaction error from happening again.The daily reconciliation process involves the following duties:
Attended Public Parking Kiosk - reconciliation of register tapes, deposit slips, public parking recharge, billing documents, disabled parking logs, plus other public parking cashiering back up documents from multiple attended garage kiosk cash collection areas.Pay stations or fee lot machines - reconciliation of daily settlement tapes or settlement reports from credit card only machines that are located on parking garages or parking surface lots.PayByPhone - reconciliation of daily settlement reports generated from transactions made by Customers with the use of PayByPhone app that is downloaded and set up on their own cellphone.TEZ Valet - reconciliation of daily cash deposits and credit card settlements.Online credit card payments - reconciliation of daily settlements for card payments processed via TouchNet; paymentinvoice.ucsf.edu and onlineparkingpermits.ucsf.edu.
In addition, the Reconciler is expected to report and assist in researching and investigating unusual transactions or significant discrepancies (defined currently as greater than $5.00 over/short). Reconcilier is expected to report all significant discrepancies to appropriate parking supervisors / managers daily. Variances greater than $50.00 must be reported to UCSF PD.Journal Preparation. Ensure accuracy of daily cash deposits amounts and deposit dates to journalize in PeopleSoft system. Scan and attach deposit supporting documents as backup to the journal entries. Prepare journals for credit card transactions that are batched and settled daily. Attach back up to the journal that includes MID settlement reports in excel format.Conducts or assists with researching, developing and implementing new and changing business processes.Assesses and recommends changes to maintain compliance with federal and state requirements and internal financial / audit policies.Reviews, processes, and approves standardized financial data and transactions. Effectively addresses difficult and complex customer inquiries.Documents processes and procedures for financial activities.Participates in audits of internal records and processes and prepares recommendations for changes as needed. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources.Monitors the delivery of quality customer service to various constituencies to include internal department clients and external vendors.Functions as a resource to support staff on issues such as researching financial discrepancies, escalated customer service problems and vendor concerns.Applies professional financial and accounting concepts to independently perform analyses of moderately complex financial services such as researching discrepancies and tax implications and compliance with external regulations and internal policies.The final salary and offer components are subject to additional approvals based on UC policy.To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department DescriptionUCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.Required QualificationsWorking knowledge of financial processes, policies and procedures.Strong knowledge of financial data management and reporting systems.Proficiency in the use of spreadsheet and database software.Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.Ability to function effectively as a member of a team.Ability to adapt to changing priorities.Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.Preferred QualificationsSkills to provide coaching and mentoring to support staff.About UCSFThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.Pride ValuesUCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.Equal Employment OpportunityThe University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.OrganizationTEPJob Code and Payroll Title004627 FINANCIAL SVC ANL 2Job CategoryFinancial, Temporary EmploymentBargaining Unit99 - Policy-Covered (No Bargaining Unit)Employee ClassTemporary EmploymentPercentage100LocationSan Francisco, CACampusMission Bay (SF)Work StyleFully On-SiteShiftDaysShift Length8 Hours
Temporary Employment ProgramTemporary Employment81832BRJob SummaryThe duration of this role is approximately 2 months.
UCSF's Transportation Department manages transit and parking services for UCSF Students, faculty, employees, patients, and visitors. The department employs nearly 200 staff, predominately represented union staff. The labor costs represent one of the largest expenses in the Department's operating budget.
Transit operations include operating 8 fixed routes and one on-demand shuttle service that supports nearly one million annual riders and operates Monday - Friday, from 5am to 10pm. The shuttles provide inter-campus services to most UCSF campus sites and help commuters connect to the 16th / Mission and Civic Center BART stations. Over 80 represented drivers work in the Transit Division, led by supervisors and managers.
Parking operations includes building, maintaining, and operating more than 25 parking garages and surface lots on multiple UCSF campuses, with over 6,500 spaces. The parking team, comprised of approximately 75 staff, also manages parking enforcement, citation adjudication, patient valet and other parking related services.
The Department promotes clean and sustainable transportation modes that include walking, bicycling, carpool / vanpool, car-sharing program, electric scooter sharing program, etc.
Conduct accurate and timely daily reconciliations of all department cash receipts, and credit card settlements in accordance with University and department policies and procedures. Verify the amount of cash transactions are equal to the deposit slips made by individual Cashiers and the deposit log sheet. Prepare daily cash reconciliation documentation. Bundle all paperwork neatly for storage and future audit purposes. Document all cash over / short variances in the daily reconciliation worksheet. The Reconcilier file maintains the reconciliation database based on the individual Cashier's daily cash out tied to his/her shift and login/out transactions. The level of detail is essential to ensure that all cash and credit card transactions have been reconcilied to the Amano-McGann point of sale system, PayByPhone reports, CALE reports, or TEZ Valet reports before it is posted in the PeopleSoft system. Record the amounts and transactions in the daily reconciliation templates, which in turn helps as a tool for the Parking Operations manager to take corrective action or retrain Parking Attendant staff to prevent transaction error from happening again.The daily reconciliation process involves the following duties:
Attended Public Parking Kiosk - reconciliation of register tapes, deposit slips, public parking recharge, billing documents, disabled parking logs, plus other public parking cashiering back up documents from multiple attended garage kiosk cash collection areas.Pay stations or fee lot machines - reconciliation of daily settlement tapes or settlement reports from credit card only machines that are located on parking garages or parking surface lots.PayByPhone - reconciliation of daily settlement reports generated from transactions made by Customers with the use of PayByPhone app that is downloaded and set up on their own cellphone.TEZ Valet - reconciliation of daily cash deposits and credit card settlements.Online credit card payments - reconciliation of daily settlements for card payments processed via TouchNet; paymentinvoice.ucsf.edu and onlineparkingpermits.ucsf.edu.
In addition, the Reconciler is expected to report and assist in researching and investigating unusual transactions or significant discrepancies (defined currently as greater than $5.00 over/short). Reconcilier is expected to report all significant discrepancies to appropriate parking supervisors / managers daily. Variances greater than $50.00 must be reported to UCSF PD.Journal Preparation. Ensure accuracy of daily cash deposits amounts and deposit dates to journalize in PeopleSoft system. Scan and attach deposit supporting documents as backup to the journal entries. Prepare journals for credit card transactions that are batched and settled daily. Attach back up to the journal that includes MID settlement reports in excel format.Conducts or assists with researching, developing and implementing new and changing business processes.Assesses and recommends changes to maintain compliance with federal and state requirements and internal financial / audit policies.Reviews, processes, and approves standardized financial data and transactions. Effectively addresses difficult and complex customer inquiries.Documents processes and procedures for financial activities.Participates in audits of internal records and processes and prepares recommendations for changes as needed. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources.Monitors the delivery of quality customer service to various constituencies to include internal department clients and external vendors.Functions as a resource to support staff on issues such as researching financial discrepancies, escalated customer service problems and vendor concerns.Applies professional financial and accounting concepts to independently perform analyses of moderately complex financial services such as researching discrepancies and tax implications and compliance with external regulations and internal policies.The final salary and offer components are subject to additional approvals based on UC policy.To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department DescriptionUCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.Required QualificationsWorking knowledge of financial processes, policies and procedures.Strong knowledge of financial data management and reporting systems.Proficiency in the use of spreadsheet and database software.Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.Ability to function effectively as a member of a team.Ability to adapt to changing priorities.Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.Preferred QualificationsSkills to provide coaching and mentoring to support staff.About UCSFThe University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.Pride ValuesUCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.Equal Employment OpportunityThe University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.OrganizationTEPJob Code and Payroll Title004627 FINANCIAL SVC ANL 2Job CategoryFinancial, Temporary EmploymentBargaining Unit99 - Policy-Covered (No Bargaining Unit)Employee ClassTemporary EmploymentPercentage100LocationSan Francisco, CACampusMission Bay (SF)Work StyleFully On-SiteShiftDaysShift Length8 Hours