State of Minnesota
Budget Operations Supervisor - Accounting Director
State of Minnesota, Saint Paul, Minnesota, United States, 55130
Working Title: Budget Operations Supervisor
Job Class: Accounting Director
Agency: Health Department
Job ID: 81505
Location: St. Paul
Telework Eligible: Yes
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 11/13/2024.
Date Posted: 11/07/2024
Closing Date: 11/20/2024
Hiring Agency: Minnesota Department of Health
Division/Unit: Financial Management / Budget Operations
Work Shift/Work Hours: Day Shift / 8:00 a.m. 4:30 p.m.
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $37.60 - $54.16 / hourly; $78,508 - $113,086 / annually
Classified Status: Classified
Bargaining Unit/Union: 216 - Middle Management Association (MMA)
Work Area: Financial Management / Budget Operations
FLSA Status: Exempt - Executive
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Join our dynamic team at the Minnesota Department of Health (MDH) where your expertise will impact all Minnesotans!
The Financial Management Division is looking for a qualified individual to act as the fiscal liaison to provide oversight of incoming grants and contracts; set up and monitor budgets in SWIFT (Statewide Integrated Financial Tools), federal financial reporting, and managing the chart of accounts. This position supervises the Budget Operations Unit (a team of budget coordinator staff) by directing budget operations, reporting, and related fiscal activities for all state and federal funds received by the department for its $900 million annual budget. This position reports to the Budget Operations Manager.
Working as the Budget Operations Supervisor, you will:
Maintain a clear and efficient chart of accounts.
Assure that all budgeting, spending, and reporting transactions are accurately recorded in the state accounting system.
Assure that federal, state, and non-governmental standards are met in funding applications, grant awards, and gift acceptance forms.
Direct compliance activities related to the Single Audit Act.
Review and verify that program and grant managers have access to timely financial status reports.
Direct related financial activities such as time reporting, labor distribution, and intra-agency billing.
Adhere to applicable laws, rules, policies, and guidelines.
Provide clear and effective communication with departmental staff and federal agency contacts.
This is a hybrid telework position that requires in person meetings as well as in-office work in the downtown St. Paul location. Telework will be based on the business needs of the unit and is at supervisory discretion.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
Four (4) years of public sector accounting, budgeting, or financial management experience to include the following areas of responsibility:
Accounting procedures sufficient to complete forms and documents that comply with generally accepted accounting principles (GAAP) standards and maintain accurate and complete financial records.
Proficient in the use of SWIFT online financial, procurement, and reporting system used by the State of Minnesota.
Demonstrated leadership experience. (*)
(*) Demonstrated leadership experience may include any of the following:
Experience as a supervisor, team lead, lead worker, OR project lead*
Completion of a State leadership development program, such as Emerging Leaders Institute (ELI) or Senior Leadership Institute (SLI)
Completion of a similar of equivalent leadership development program through another organization
A paid or unpaid position leading a program or chairing a committee, such as am Employee Resource Group (ERG). This experience must also include:
1+ years of identifying issues, goals, and strategic actions
100+ hours per year time commitment
*A project lead provides leadership, guidance, and advanced specialized technical expertise for a team doing evaluation, development, design, testing, and/or implementation in a project environment. Projects are efforts with defined phases where a combination of organizational resources including a pre-determined budget are pulled together toward a specific objective. These efforts are usually discontinued once the project is completed.
Minimum qualifications to be assessed at time of interview:
Ability to manage, guide, and communicate with staff and partners at all levels.
Education Equivalencies:
Associate degree in accounting, Financial Management or closely related field of study will substitute for six (6) months of experience.
Bachelor's degree in accounting, Financial Management or closely related field of study will substitute for one (1) year of experience.
Master's degree in accounting, Financial Management or closely related field of study will substitute for eighteen (18) months of experience.
Doctorate degree in accounting, Financial Management or closely related field of study will substitute for two (2) years of experience.
Preferred Qualifications
Experience building reports in the State of Minnesota Data Warehouse/OBIEE system.
Thorough knowledge of the Budget Planning and Analysis System (BPAS).
Thorough knowledge of the Appropriation Maintenance Application (AMA) in the SWIFT system.
Experience with and ability to develop and implement procedures to increase the efficiency and effectiveness of financial operations, and independently carry out department objectives with only limited supervision.
Strong leadership skills in a position related to accounting or financial management.
Additional Requirements
This position requires successful completion of a background check and employment reference check.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
Job Class: Accounting Director
Agency: Health Department
Job ID: 81505
Location: St. Paul
Telework Eligible: Yes
Full/Part Time: Full-Time
Regular/Temporary: Unlimited
Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 11/13/2024.
Date Posted: 11/07/2024
Closing Date: 11/20/2024
Hiring Agency: Minnesota Department of Health
Division/Unit: Financial Management / Budget Operations
Work Shift/Work Hours: Day Shift / 8:00 a.m. 4:30 p.m.
Days of Work: Monday - Friday
Travel Required: No
Salary Range: $37.60 - $54.16 / hourly; $78,508 - $113,086 / annually
Classified Status: Classified
Bargaining Unit/Union: 216 - Middle Management Association (MMA)
Work Area: Financial Management / Budget Operations
FLSA Status: Exempt - Executive
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Join our dynamic team at the Minnesota Department of Health (MDH) where your expertise will impact all Minnesotans!
The Financial Management Division is looking for a qualified individual to act as the fiscal liaison to provide oversight of incoming grants and contracts; set up and monitor budgets in SWIFT (Statewide Integrated Financial Tools), federal financial reporting, and managing the chart of accounts. This position supervises the Budget Operations Unit (a team of budget coordinator staff) by directing budget operations, reporting, and related fiscal activities for all state and federal funds received by the department for its $900 million annual budget. This position reports to the Budget Operations Manager.
Working as the Budget Operations Supervisor, you will:
Maintain a clear and efficient chart of accounts.
Assure that all budgeting, spending, and reporting transactions are accurately recorded in the state accounting system.
Assure that federal, state, and non-governmental standards are met in funding applications, grant awards, and gift acceptance forms.
Direct compliance activities related to the Single Audit Act.
Review and verify that program and grant managers have access to timely financial status reports.
Direct related financial activities such as time reporting, labor distribution, and intra-agency billing.
Adhere to applicable laws, rules, policies, and guidelines.
Provide clear and effective communication with departmental staff and federal agency contacts.
This is a hybrid telework position that requires in person meetings as well as in-office work in the downtown St. Paul location. Telework will be based on the business needs of the unit and is at supervisory discretion.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
Four (4) years of public sector accounting, budgeting, or financial management experience to include the following areas of responsibility:
Accounting procedures sufficient to complete forms and documents that comply with generally accepted accounting principles (GAAP) standards and maintain accurate and complete financial records.
Proficient in the use of SWIFT online financial, procurement, and reporting system used by the State of Minnesota.
Demonstrated leadership experience. (*)
(*) Demonstrated leadership experience may include any of the following:
Experience as a supervisor, team lead, lead worker, OR project lead*
Completion of a State leadership development program, such as Emerging Leaders Institute (ELI) or Senior Leadership Institute (SLI)
Completion of a similar of equivalent leadership development program through another organization
A paid or unpaid position leading a program or chairing a committee, such as am Employee Resource Group (ERG). This experience must also include:
1+ years of identifying issues, goals, and strategic actions
100+ hours per year time commitment
*A project lead provides leadership, guidance, and advanced specialized technical expertise for a team doing evaluation, development, design, testing, and/or implementation in a project environment. Projects are efforts with defined phases where a combination of organizational resources including a pre-determined budget are pulled together toward a specific objective. These efforts are usually discontinued once the project is completed.
Minimum qualifications to be assessed at time of interview:
Ability to manage, guide, and communicate with staff and partners at all levels.
Education Equivalencies:
Associate degree in accounting, Financial Management or closely related field of study will substitute for six (6) months of experience.
Bachelor's degree in accounting, Financial Management or closely related field of study will substitute for one (1) year of experience.
Master's degree in accounting, Financial Management or closely related field of study will substitute for eighteen (18) months of experience.
Doctorate degree in accounting, Financial Management or closely related field of study will substitute for two (2) years of experience.
Preferred Qualifications
Experience building reports in the State of Minnesota Data Warehouse/OBIEE system.
Thorough knowledge of the Budget Planning and Analysis System (BPAS).
Thorough knowledge of the Appropriation Maintenance Application (AMA) in the SWIFT system.
Experience with and ability to develop and implement procedures to increase the efficiency and effectiveness of financial operations, and independently carry out department objectives with only limited supervision.
Strong leadership skills in a position related to accounting or financial management.
Additional Requirements
This position requires successful completion of a background check and employment reference check.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.