Administrative Assistant Job at Robert Half in Alamo

Alamo home building client is offering a two-month contract assignment for an Administrative Assistant to support their Chief Risk Officer (CRO). This role will provide essential on-site administrative support during a period of leave, assisting with day-to-day activities and ensuring smooth operations within the Risk Department.

The Administrative Assistant will work directly with the CRO, focusing primarily on calendar management and assisting with various administrative tasks related to risk management.

Key Responsibilities:

- Provide calendar management and scheduling support for the Chief Risk Officer, ensuring efficient time management and prioritization of engagements.

- Coordinate and facilitate meetings, including preparing agendas and handling logistics.

- Assist with basic risk department tasks and responsibilities under the CRO’s guidance.

- Manage communication flow, handling phone calls, emails, and other correspondence on behalf of the CRO as needed.

- Prepare, organize, and manage documents, ensuring timely access and document accuracy.

- Perform general administrative duties to support the Risk Department’s operational needs.

Desired skills:

-Strong organizational skills, with the ability to manage calendars, schedules, and prioritize tasks effectively.

-Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and Adobe PDF.

-Excellent communication skills and attention to detail.

• Proficiency in answering inbound calls in a detail oriented and courteous manner
• Strong customer service skills to effectively address client inquiries and concerns
• Ability to perform data entry tasks with high level of accuracy and attention to detail
• Excellent written communication skills for efficient email correspondence
• Experience with both inbound and outbound calls, demonstrating effective telecommunication abilities
• Advanced knowledge of Microsoft Excel to manage and analyze data
• Familiarity with Microsoft Outlook for email management, scheduling, and task organization
• Proficiency in using Microsoft PowerPoint to create, edit, and present information visually
• Competency in Microsoft Word for creating and editing documents
• Ability to schedule appointments, manage calendars, and coordinate meetings effectively