Safe Place for Youth
HR Manager
Safe Place for Youth, Santa Monica, California, United States, 90403
JOB TITLE:
HR ManagerREPORTS TO:
Chief Innovations OfficerSCHEDULE:
Monday-Friday (8:00am-4:30pm)LOCATION:
Santa Monica, CASTATUS:
Full-time, 40 hours/week, ExemptSALARY RANGE:
$70,000-$75,000 AnnuallyABOUT THE ROLE:
The HR Manager is responsible for managing all day-to-day operations and administrative matters for personnel within SPY. In order to achieve the organization’s mission of ending homelessness for individuals, families, and communities, the HR Manager fulfills a critical role by ensuring high-quality personnel administration management, compliance, certification, benefits, leaves, ADA, and development. Additionally, the HR Manager works with Senior Management to develop and implement strategic initiatives for organizational growth and capacity building.WHAT YOU’LL DO:Ensures thorough investigations involving employee complaints and grievances. Conducts interviews and prepares for internal investigations. Maintains records of grievance actions, formal investigations, and complaints. Manages the employee appeal process. Depending on circumstances, may provide guidance and recommendations for problem resolution to department management and individuals.Provide leadership to a high-performing, motivated HR team that deals with personnel matters in a prompt, courteous, respectful, efficient and helpful way.Implements human resources strategies by establishing HR staff accountabilities, including information management, personnel processing, compensation, health and welfare benefits, records management, safety and health, employee relations and retention, AA/EEO compliance, and labor relations.Prepare and maintain employment records related to events such as hiring, terminations, leaves, transfers, or promotions.Works directly with department managers to assist them in carrying out their responsibilities on HR matters; coach supervising staff on the legal aspects of staff records, wage and salary, benefits and LOA’s.Manages the day to day operation of all employee benefit programs, including initial enrollments, processing of benefit withholding through payroll, claims documentation, and the processing and termination of coverage at time of separation from SPY.Partners in the oversight of all payroll administration for all agencies.Ensures that HR processes and systems are well defined and managed.Coordinates the maintenance of a comprehensive record-keeping system for all employee information needs; devises forms relative to personnel activities; generates statistics and reports for internal and external reporting purposes; coordinates completion of required federal, state, and other regulatory reports.Evaluates reports, decisions and results of department initiatives in relation to established goals. Recommends new approaches, policies and procedures to effect continual improvements in the efficiency of department and services performed.Administers HR policies and procedures in accordance with the organization's overall goals and in compliance with professional standards, state and federal regulatory requirements and laws.Reviews and makes recommendations to Senior Management for improvement of organizational policies, procedures, and practices on personnel matters.Communicate changes in personnel policies and procedures and ensure proper compliance is followed.Apply policies and procedures in a consistent, fair, and equitable manner to all employees, regardless of position or status, taking all relevant circumstances into consideration.Maintains HR communications, both internal and external. Build and maintain relationships with vendors, attorneys, brokers, and other partners. Provide necessary and adequate information to staff via memos, letters, policies & procedures and other forms of official documentation and correspondence.Other duties as assigned to support the mission and goals of the organization.WHAT YOU’LL NEED:Bachelor's degree in Human Resources, Business Administration, Occupational Safety, or a related field is preferred.Proficient in using HRIS systems and Google Suite, particularly Excel for data management and reporting is preferred.2-3 years of experience of employee relations experience (i.e. conflict resolution, employee grievances and internal investigations) is required.Minimum 5 years of progressive hands-on Human Resources management, preferably in the non-profit sector, to include administration of payroll, benefits, HRIS maintenance and administration of leave of absence programs. Working knowledge of unemployment insurance, Workers Compensation, Wage and Hour regulations, Title 7, and Employment Law is required.Knowledge of safety regulations and standards is preferred.Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.Strong communication skills, both written and verbal, with an ability to clearly convey information and instructions.Competencies:Detail-oriented with a critical eye for accuracy and compliance in documentation.A proactive approach to problem-solving and conflict resolution.Ability to maintain confidentiality regarding personnel and company information.Strong interpersonal skills to interact effectively at all levels of the organization.A commitment to promoting a culture of safety and wellness throughout the organization.WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:Prolonged periods of sitting at a desk and working on a computer.Changes in the environment, such as the office or outdoors.Physical effort/lifting, such as sedentary- up to 15-20 pounds at times.
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HR ManagerREPORTS TO:
Chief Innovations OfficerSCHEDULE:
Monday-Friday (8:00am-4:30pm)LOCATION:
Santa Monica, CASTATUS:
Full-time, 40 hours/week, ExemptSALARY RANGE:
$70,000-$75,000 AnnuallyABOUT THE ROLE:
The HR Manager is responsible for managing all day-to-day operations and administrative matters for personnel within SPY. In order to achieve the organization’s mission of ending homelessness for individuals, families, and communities, the HR Manager fulfills a critical role by ensuring high-quality personnel administration management, compliance, certification, benefits, leaves, ADA, and development. Additionally, the HR Manager works with Senior Management to develop and implement strategic initiatives for organizational growth and capacity building.WHAT YOU’LL DO:Ensures thorough investigations involving employee complaints and grievances. Conducts interviews and prepares for internal investigations. Maintains records of grievance actions, formal investigations, and complaints. Manages the employee appeal process. Depending on circumstances, may provide guidance and recommendations for problem resolution to department management and individuals.Provide leadership to a high-performing, motivated HR team that deals with personnel matters in a prompt, courteous, respectful, efficient and helpful way.Implements human resources strategies by establishing HR staff accountabilities, including information management, personnel processing, compensation, health and welfare benefits, records management, safety and health, employee relations and retention, AA/EEO compliance, and labor relations.Prepare and maintain employment records related to events such as hiring, terminations, leaves, transfers, or promotions.Works directly with department managers to assist them in carrying out their responsibilities on HR matters; coach supervising staff on the legal aspects of staff records, wage and salary, benefits and LOA’s.Manages the day to day operation of all employee benefit programs, including initial enrollments, processing of benefit withholding through payroll, claims documentation, and the processing and termination of coverage at time of separation from SPY.Partners in the oversight of all payroll administration for all agencies.Ensures that HR processes and systems are well defined and managed.Coordinates the maintenance of a comprehensive record-keeping system for all employee information needs; devises forms relative to personnel activities; generates statistics and reports for internal and external reporting purposes; coordinates completion of required federal, state, and other regulatory reports.Evaluates reports, decisions and results of department initiatives in relation to established goals. Recommends new approaches, policies and procedures to effect continual improvements in the efficiency of department and services performed.Administers HR policies and procedures in accordance with the organization's overall goals and in compliance with professional standards, state and federal regulatory requirements and laws.Reviews and makes recommendations to Senior Management for improvement of organizational policies, procedures, and practices on personnel matters.Communicate changes in personnel policies and procedures and ensure proper compliance is followed.Apply policies and procedures in a consistent, fair, and equitable manner to all employees, regardless of position or status, taking all relevant circumstances into consideration.Maintains HR communications, both internal and external. Build and maintain relationships with vendors, attorneys, brokers, and other partners. Provide necessary and adequate information to staff via memos, letters, policies & procedures and other forms of official documentation and correspondence.Other duties as assigned to support the mission and goals of the organization.WHAT YOU’LL NEED:Bachelor's degree in Human Resources, Business Administration, Occupational Safety, or a related field is preferred.Proficient in using HRIS systems and Google Suite, particularly Excel for data management and reporting is preferred.2-3 years of experience of employee relations experience (i.e. conflict resolution, employee grievances and internal investigations) is required.Minimum 5 years of progressive hands-on Human Resources management, preferably in the non-profit sector, to include administration of payroll, benefits, HRIS maintenance and administration of leave of absence programs. Working knowledge of unemployment insurance, Workers Compensation, Wage and Hour regulations, Title 7, and Employment Law is required.Knowledge of safety regulations and standards is preferred.Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.Strong communication skills, both written and verbal, with an ability to clearly convey information and instructions.Competencies:Detail-oriented with a critical eye for accuracy and compliance in documentation.A proactive approach to problem-solving and conflict resolution.Ability to maintain confidentiality regarding personnel and company information.Strong interpersonal skills to interact effectively at all levels of the organization.A commitment to promoting a culture of safety and wellness throughout the organization.WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:Prolonged periods of sitting at a desk and working on a computer.Changes in the environment, such as the office or outdoors.Physical effort/lifting, such as sedentary- up to 15-20 pounds at times.
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